Job DescriptionPosition SummaryWe are seeking an experienced
Government Contracts Accounting & DCAA Compliance Manager to design, implement, and maintain a fully DCAA-compliant accounting system using
QuickBooks Online and GovBooks.
This role will be responsible for building the complete government-compliant accounting structure, including cost pools, labor distribution, indirect rate calculations, and audit readiness in accordance with FAR and DCAA requirements.
Key Responsibilities1. Full DCAA-Compliant System Setup (Primary Responsibility)- Configure QuickBooks Online (Plus or Advanced) for government contract accounting
- Implement and integrate GovBooks with QuickBooks Online
- Build a compliant Chart of Accounts from the ground up
- Establish segregation of:
- Direct Costs
- Indirect Costs (Fringe, Overhead, G&A)
- Unallowable Costs
- Set up job costing by contract
- Configure cost pools and allocation bases
- Ensure system supports Incurred Cost Submission (ICS) requirements
2. Timekeeping & Labor Distribution Compliance- Implement DCAA-compliant timekeeping system
- Ensure daily time entry, approvals, and full audit trail
- Map payroll to correct direct and indirect labor categories
- Maintain labor distribution accuracy and reconciliation
3. Indirect Rate Structure & Monitoring- Establish and maintain:
- Fringe Pool
- Overhead Pool
- G&A Pool
- Calculate provisional billing rates
- Perform monthly indirect rate analysis
- Support Incurred Cost Submission preparation
4. Audit Readiness & Internal Controls- Maintain DCAA audit readiness
- Prepare documentation for DCAA audits and floor checks
- Develop and maintain written accounting policies and procedures
- Enforce segregation of duties and user access controls
- Maintain system audit logs and compliance documentation
5. Government Billing & Reporting- Prepare invoices for cost-reimbursable, T&M, and fixed-price contracts
- Monitor contract funding and burn rates
- Generate contract profitability and indirect rate reports
- Support proposal pricing with historical cost data
Requirements- Bachelor's degree in Accounting or Finance
- 5+ years of government contract accounting experience
- Hands-on experience setting up QuickBooks Online for DCAA compliance
- Hands-on experience implementing and configuring GovBooks
- Proven experience building full indirect rate structures (Fringe, OH, G&A)
- Strong knowledge of:
- FAR (Federal Acquisition Regulations)
- DCAA requirements
- Allowable vs unallowable cost treatment
- Experience preparing or supporting Incurred Cost Submissions
- Experience supporting DCAA audits
Preferred Qualifications- CPA or CMA
- Experience with cost-reimbursable contracts
- Experience in a growing small to mid-size GovCon company
- Knowledge of Cost Accounting Standards (CAS)
