About this Role:The Fuel Strategy Manager is responsible for optimizing all fuel-related spend across the Northern Jet fleet by managing FBO relationships, negotiating competitive pricing, auditing fuel transactions, and driving data-informed purchasing behavior across operations.
This role sits at the intersection of operations, finance, and vendor management and is directly accountable for reducing fuel cost per gallon while ensuring operational efficiency and service quality.
Location: Orlando, Florida
Key Duties and Responsibilities- Fuel Spend Oversight & Optimization
- Monitor and analyze fuel spend across the organization
- Identify pricing trends, anomalies, and cost-saving opportunities
- Develop and maintain preferred FBO network and pricing benchmarks
- Drive measurable reduction in average $/gallon and total fuel expense
FBO & Vendor Relationship Management- Build and maintain strong relationships with FBOs nationwide
- Negotiate transient fuel pricing, discounts, and volume-based incentives
- Establish preferred vendor agreements where advantageous
- Ensure service quality aligns with Northern Jet standards
Pricing Negotiation & Strategy- Actively negotiate fuel pricing for high-volume routes and repeat destinations
- Coordinate with scheduling and dispatch to influence fuel purchasing decisions
- Identify opportunities for fuel tankers or strategic fueling when appropriate
- Track and enforce negotiated pricing agreements
Fuel Transaction Auditing- Audit fuel invoices and receipts against quoted or negotiated pricing
- Identify billing discrepancies and recover overcharges
- Ensure all fuel transactions are properly allocated to trips
Operational Integration- Provide guidance on preferred fueling locations and pricing expectations
- Develop processes that ensure fuel decisions are made proactively-not reactively
Data & ReportingMaintain dashboard tracking:
- Cost per gallon
- Savings vs market benchmarks
- Vendor performance
- Compliance with preferred fueling strategy
- Deliver regular reporting to leadership with actionable insights
- Identify behavioral trends across pilots and scheduling teams
Policy & Compliance- Develop and enforce company fuel purchasing guidelines
- Ensure alignment with any fuel programs, contracts, or operational requirements
- Train internal teams on best practices for fuel purchasing
Key Performance Indicators (KPIs)- Reduction in average fuel cost per gallon through negotiation
- Total annual fuel cost savings ($ and %)
- % of fuel purchased within preferred vendor network
- Recovery of billing discrepancies / avoided overpayments
- Compliance rate with fuel purchasing guidelines
- Vendor performance and negotiated discount effectiveness
Minimum Qualifications- Experience in aviation operations, fuel management, or vendor sourcing preferred
- Experience in risk management preferred
- Strong negotiation and relationship management skills
- Analytical mindset with ability to interpret pricing data and trends
- Ability to interpret market data and perform market research
- Familiarity with FBO networks, fuel pricing structures, and trip planning (preferred)
- Highly organized with strong attention to detail
- Ability to operate in a fast-paced, real-time operational environment
The Ideal Candidate- Thinks like an owner of the fuel P&L
- Is proactive, not reactive
- Can balance cost savings with operational reality
- Builds relationships that create leverage-not just transactions
- Comfortable influencing pilots, schedulers, and leadership
Why This Role MattersFuel is one of the largest variable costs in the business. This role directly impacts profitability by ensuring Northern Jet operates with discipline, transparency, and strategic intent in every fueling decision.
Why Northern Jet?- Work with a leading private aviation company focused on exclusive experiences.
- Collaborate with a dynamic marketing team in a fast-growing industry.
- Opportunity to make a meaningful impact on the company's growth and brand presence.
- Exposure to luxury sales strategies and high-net-worth clientele engagement.
Your Career. Your Benefits. Your Northern Jet Advantage. At Northern Jet, we're committed to taking care of the people who keep us flying. We offer a wide range of valuable benefits, many provided at no cost to support your health, financial stability, and overall quality of life. Our benefits are designed to help you thrive both professionally and personally, so you can focus on delivering excellence in the skies and enjoying life on the ground. Our comprehensive benefits include:
- 80% Company-Paid Premiums for Medical, Dental, and Vision coverage with access to nationwide provider networks
- Flexible Spending Accounts (FSA) for healthcare and dependent care
- Health Savings Account (HSA) option with tax-advantaged savings
- Wellness Programs & Discounts including LifeMart and exclusive ID90 Travel deals
- Paid Time Off starting at 2 weeks PTO plus 1 week of paid sick time annually
- Life and Accidental Death & Dismemberment Insurance (company-paid)
- Voluntary Benefits including accident, critical illness, identity theft protection, and hospital indemnity plans
- 401(k) plan with a 3% company match
- Short- and Long-Term Disability (company-paid)
- Additional Lifestyle Perks and travel discounts designed for the aviation industry
