GENERAL PURPOSE:
The Manager, Fixture Purchasing is responsible for leading all purchasing of fixtures and related equipment to support new store openings and projects in existing stores, including forecasting and inventory planning, budgeting, cost variance analysis, and financial management.
This role leads a team of a Lead Purchasing Agent and several Purchasing Agents. They act as liaison between Store Operations and vendors on project status and purchasing issues. They are responsible to create and execute best practices to procure and deliver fixtures to stores on time, on budget and with high quality.
This role is responsible for supporting stores through the management of executive fixture accounts, fixture transfers, and fixture requests, to ensure our stores are fixtured to standard.
They are responsible for driving results through strong communication, planning, organization, prioritization, analysis and judgment, cross-functional collaboration, vendor management, and developing high performance teams.
The base salary range for this role is $102,500 - $156,350. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
ESSENTIAL FUNCTIONS:
• Leads a team of purchasing agents in the purchasing of fixtures and/or equipment across all Store Operations initiatives including new store openings, all projects in existing stores, and approved discretionary fixture requests.
• Coordinates fixture purchases with manufacturing and transportation lead times to ensure timely deliveries to stores.
• Maintains SOX compliance and reporting in all purchasing processes. Provides roll up reports and analysis on fixture and freight costs for projects as requested during the development of capital expense requests for all special projects.
• Ensures all budgeting and forecasting activities are executed in a timely and accurate manner, including 5-year and annual fixture budgets, monthly forecasting and reconciliation, quarterly and year-end close, and tracking of expenditures, open commitments and purchase obligations.
• Uses financial analysis of fixture costs, usage, and fixture prototype changes to identify and communicate risks and opportunities in the fixture budget/forecast across all business. Ensures all fixture purchases meet budgets and agreed upon savings targets.
• Manages discretionary fixture accounts in support of executives. Prepares and implements bid/quotation requests and/or enters into price negotiations to ensure the best pricing. Participates in the development of prototype documents for bids, quotes and contracts.
• Supports the Sr. Manager of Fixture Purchasing with the leadership and overall development of the Lead Purchasing Agent and the Purchasing Agent team.
• Ensures ongoing training and accountability on all purchasing, inventory, and financial processes for the Fixture Purchasing team.
• Proactively engages and works with business partners, vendors, leadership, and others as required on all purchasing, fixture inventory, and related financial processes and projects.
• Owns development and documentation of all fixture purchasing processes.
• Ensures processes and tools are in place to support the team with effectively executing fixture purchasing routines on time, on budget, and with high quality.
• Routinely assesses execution of all processes, designs feedback loops to identify process gaps and opportunities, develops and implements recommendations.
COMPETENCIES:
• Building Effective Teams
• Ensures Accountability & Execution
• Developing Talent
• Manages Conflict
• Collaboration
• Communicates Effectively
• Leading by Example
• Plans, Aligns & Prioritizes
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
• 5 years related experience
• Experience managing teams
• BA/BS degree required; MBA or relevant additional education is preferred
• Strong project management and problem-solving skills required
• Ability to successfully influence and drive results through cross-functional partnerships
• Strong customer focus. Anticipates customer needs and takes action to meet them; continually searches for ways to increase customer satisfaction and improve processes
• Strong knowledge of store operations, fixtures, and installation processes
• Financial acumen, including experience with developing budgets, monthly forecasts, reporting, and SOX compliance
• Strong vendor management and negotiation skills
• Advanced proficiency in Excel. Proficiency in Tableau desired
• Proficiency in PeopleSoft E-pro desired
PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer, and the ability to work in a store environment.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid
SUPERVISORY RESPONSIBILITIES:
Purchasing Agents
DISCLAIMER:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
