Description

Starting Pay: $87,921 - $95,679 Annually

Please click the link below for Benefits Information:

https://acrobat.adobe.com/id/urn:aaid:sc:US:6d8b22a2-9100-428b-9e4f-3e6c0ea61a20

I. Purpose of Job

Under limited supervision of the Fire Chief, administers financial management of the Franklin Fire Department and provides financial analysis as needed.

II. Essential Job Duties

A. Financial Analysis and Reporting

• Prepares and administers the departmental budget, forecasting funding for staff, equipment, materials, and supplies; submits budget recommendations and justifications; monitors expenditures against approved budget and inventory management.
• Analyzes accounts as requested to monitor departmental spending and purchasing patterns.
• Performs budget and financial analysis to enhance completeness and accuracy of performance measures.
• Assists fire personnel with general ledger coding for payments and receipts.
• Performs a variety of accounting tasks, which may include posting financial data, balancing accounts, tracking fund activity, and maintaining financial ledgers.
• Prepares various financial reports and records including journal entries, payment documents, balance sheets and other financial statements.
• Performs budget and financial analysis and reviews to enhance completeness and accuracy of performance measures; develops budget amendments for the Fire Department; monitors budgetary encumbrances.
• Develops and maintains departmental financial policies and procedures.
• Performs budget reports for the Fire Chief and Administration and Operations Chiefs.
• Reconciles general ledger accounts and creates journal entries to adjust or correct previous transactions as required.
• Monitors budgetary expenditures for Fire Department and all funds related thereto.
• Serves as lead for both internal and external performance measure and benchmarking efforts for the Fire Department.; this includes but is not limited to performance measures contained within the annual operating budget as well as other city-wide and industry benchmarking programs.
• Prepares bid documents for approval by the purchasing manager.
• Applies for Federal and State funding for emergency management-related needs, administers such grants and reports on their progress.

B. Financial Administration

• Administers various grants regarding payments, compliance, and audits; ensures compliance with federal and state grant requirements; prepares required quarterly or annual financial reporting; prepares and assists departments with grant financial reporting.
• Ensures proper close-out of grants; monitors usage of grants before end of grant period.
• Ensures cost and depreciation information for capital assets availability for audit, departments and other interested parties, and insurance purposes.
• Ensures cost information for financial inventory availability for audit, departments and other interested parties, and insurance purposes.
• Facilitates Fire travel & training processing and accounting.
• Ensures all audits and accounting procedures are maintained regarding financial donations received by Fire Department Administration.
• Maintains documentation and ensures compliance with appropriate accreditation standards regarding Fiscal Management.
• Oversees and maintains records regarding agency-owned property/inventory.

C. Auditing

• Assists external auditors regarding the audit of accounting and financial management systems; provides information to auditors as requested.
• Performs internal audits as appropriate and timely.

D. External Reporting

• Submits and monitors any State or Federal grant received in partnership with the Finance Department.

III. Other Job Duties

Performs other job duties as assigned, including:

• Perform related duties and responsibilities to assist other employees in the department as required.
• Provide on-going updates to the Fire Chief regarding expenditures and budget tracking, overtime costs, and other areas as needed.
• Oversees all aspects of payroll processing.

IV. Primary Job Challenges

• Primary challenges of this position include understanding financial documents and effectively communicating financial information as needed.

V. Equipment Operated

• Computer and other office equipment such as printers and fax machines

VI. Key Competencies Required

• Job Content Knowledge:

Has thorough knowledge of the policies, procedures, and activities of the City and accounting practices as they pertain to the performance of duties relating to the position of Fiscal Affairs Manager. Has considerable knowledge of current business management practices, personnel and program management principles, methods of evaluating database and file management systems, and auditing techniques. Is capable of reading and using ledgers, bank statements, billing invoices, and insurance forms. Is familiar with bidding procedures. Must be able to perform word processing and data entry functions. Has considerable knowledge of computer systems interdependencies, including hardware, software, peripherals, communications systems, and personal computers. Has considerable knowledge of the geography of the City. To develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. I To develop and implement long-term goals for the department as necessary in the promotion of effectiveness and efficiency. Keeps abreast of any changes in policy, methods, computer operations, equipment needs and policies, etc., as they pertain to departmental operations and activities.

• Language Skills:

Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to top management, public groups, and others as needed

• Mathematical Skills:

Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Apply concepts of basic algebra and geometry.

• Reasoning Ability:

Define complex problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

• Teamwork:

Develops constructive and cooperative working relationships with others. Provides input into identifying and solving problems. Anticipates the needs of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate.

VII. Physical Demands and Work Environment

Physical Demands: Performance of the essential duties of this job requires the incumbent to:

• Remain in a stationary position 75% of the time.
• Occasionally move about inside the office/building to access file cabinets, office machinery, the public, etc.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, computer, printer, and telephone.
• Regularly position self to maintain office area and items needed to complete daily tasks.
• Regularly communicate information and ideas so others will understand; must be able to exchange accurate information in these situations.
• Occasionally move/transport up to 10 pounds.

Work Environment: Performance of the essential duties of this job requires:

• Working in an environment that is moderately noisy (examples: business office with computers and printers, light traffic) with frequent interruptions.

Minimum Requirements

VIII. Qualifications

Education and Experience: The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through obtaining a Bachelor's degree in accounting, finance, or business administration, plus a minimum of four to six years related experience and/or training; or an equivalent combination of education and experience. Master's degree in accounting, finance, or business administration preferred; Certified Public Accountant (CPA) or CMFO preferred.

Required Certifications/Licenses:

Valid Driver's License