Finance, Operations and Compliance Manager

Full-Time Employee

Purpose:

METC is committed to ensuring access to training opportunities for Public and Private Homecare workers, Child Care Providers and other Healthcare workers that are represented by our Local. The METC runs specific training programs that are governed by collectively bargained agreements and/or other contracts.

The Finance, Operations, and Compliance Manager (Manager) is responsible for ensuring the financial integrity, operational effectiveness, and regulatory compliance of METC. This position oversees financial management, payroll administration, vendor contracts, and operational systems and portals that support training delivery and reporting. The Manager ensures that financial and administrative processes align with the organization's mission, labor-management governance structure, and funder requirements. Working closely with leadership and program staff, this role supports the effective implementation of workforce development programs through strong fiscal oversight, operational systems, and compliance practices.

Office Location: Chicago, IL Hybrid

Duties and Responsibilities:

• Manage the day-to-day financial operations of METC, including accounts payable, accounts receivable, budgeting, and financial tracking
• Prepare monthly, quarterly, and annual financial reports for leadership, trustees, and funders
• Monitor organizational budgets and provide variance analysis and financial projections
• Maintain accurate nonprofit fund accounting practices and documentation
• Coordinate and support annual audits, financial reviews, and tax filings
• Ensure compliance with federal, state, and local regulations, grant requirements, and labor-management training fund policies
• Develop and maintain internal financial and operational controls to safeguard organizational assets
• Maintain documentation and reporting necessary for program audits, funder reviews, and regulatory compliance
• Monitor compliance with grant agreements, contracts, and program funding requirements
• Oversee the development, execution, and management of vendor agreements and service contracts
• Maintain a contract tracking system to ensure timely renewals, compliance with deliverables, and adherence to payment terms
• Coordinate with leadership and external advisors to ensure contracts align with organizational policies and funding requirements
• Assist with the creation of organizational policies/procedures that align with funder requirements
• Monitor vendor performance and ensure contractual obligations are met
• Oversee payroll administration to ensure timely and accurate processing of employee compensation
• Monitor compliance with payroll laws, tax reporting requirements, and organizational policies
• Maintain staff records and coordinate time allocations across programs and grants when required for funding compliance
• Serve as the primary liaison with HCII payroll, vendors or service providers
• Oversee the administration and effective use of operational systems and portals, including financial systems, platforms, learning management systems, and funder reporting portals
• Ensure systems support accurate data entry, reporting, and compliance documentation
• Coordinate with staff and vendors to troubleshoot issues and improve system functionality
• Identify opportunities to streamline administrative systems and increase operational efficiency
• Work collaboratively with program leadership to ensure financial and operational systems support training delivery and reporting requirements
• Support grant development and reporting by providing financial and operational data and coordinating reporting needs with leadership
• Supervise finance and administrative staff and support professional development and performance management
• Contribute to organizational planning and process improvements that strengthen operational effectiveness
• Other duties as assigned

Scope and Nature of Supervision:

The Operations, Finance, and Compliance Manager reports to the Executive Director and works closely with program leadership, external auditors, HCIIMK finance team, and other service providers. The position could grow to supervise finance and administrative staff and may oversee external vendors responsible for financial systems, payroll processing, and operational platforms. The role exercises independent judgment and discretion in managing financial operations, compliance activities, and contract administration within established policies and governance structures.

Working Conditions:

This position operates primarily in an office or hybrid work environment with periodic meetings with organizational partners, vendors, and training sites. There may be a requirement to work long and irregular hours, and to work on weekends, with additional hours required during financial reporting periods, audits, or major project deadlines. The role requires strong attention to detail, the ability to manage multiple priorities, and the handling of confidential financial and personnel information. METC is a fast-paced environment within a collaborative setting requiring regular interaction with leadership, staff, and external stakeholders.

Other Expectations:

All staff are expected to respect the processes of the organization and encouraged to work within the framework of the organization to resolve internal disputes and issues.

Key Qualification Criteria:

• Demonstrated ability to manage nonprofit financial operations including budgeting, reporting, and internal controls
• Strong knowledge of compliance requirements related to grants, contracts, and nonprofit financial management
• Experience assisting with payroll administration and vendor-managed payroll systems
• Ability to manage vendor relationships and service contracts effectively
• Experience administering operational systems and reporting portals that support financial and program functions
• Strong analytical, organizational, and problem-solving skills with a natural curiosity in data analytics
• Ability to develop reports and communicate complex financial information clearly
• Demonstrated leadership and supervisory skills in a collaborative environment

Preferred Experience:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Five or more years of progressive experience in nonprofit finance, operations, or compliance management
• Experience with nonprofit fund accounting and grant-funded programs
• Experience managing vendor contracts and external service providers
• Familiarity with payroll administration and payroll compliance requirements
• Experience working with financial management systems, payroll platforms, and learning or reporting portals
• Experience in workforce development, labor-management partnerships, training funds, or union-related organizations strongly preferred
• Experience supporting financial reporting to boards, trustees, or governing bodies

Salary and Benefits: 93K - 105K annually

Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.