Functional Title: Finance & Contract Manager Job Title: Manager V Agency: Dept of State Health Services Department: HIV STD Section Posting Number: 18657 Closing Date: 07/17/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $6,377.50- $9,000.00 Pay Frequency: MonthlySalary Group: TEXAS-B-26 Shift: Day Additional Shift: Telework: Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Exempt Facility Location: Job Location City: AUSTIN Job Location Address: 201 W HOWARD LN STE 200 Other Locations: Austin MOS Codes: 0203,0207,0302,0520,0602,0802,1802,5502,6302,6502,7202,7208,7210,7220,111X,112X,113X,114X,16GX,41AX611X,612X,631X,632X,641X,648X,86M0,86P0,8U000,9G100,SEI15

Brief Job Description:

Under the direct supervision of the HIV/STD Operations Director, serves as Manager of the Finance and Contract Group. The position performs advanced (senior-level) managerial work and oversees the continuous evaluation of the Section's financial and contractual business operations and processes. The manager sets and monitors goals, creates procedures, and sets completion timelines. Identify opportunities for improved efficiencies and cost reductions, fiscal responsibilities and makes recommendations to the Operation and Section Director for improvements.

Work involves examining, investigating, and reviewing accounting records, financial statements, and internal controls. This ensures compliance with federal and state laws and regulations, as well as Texas DSHS policies. The position monitors spending patterns to find chances for reallocation or adjustments that support program goals. This role also serves as liaison between the Pharmacy Unit related to fiscal contact for HIV/STD Medications, DSHS budget and accounting offices, contract management, funds reporting, and federal coordination and management.

Work involves providing leadership, direction, guidance, and assistance to operational staff and the section staff that provide support for the Section Central Office, HIV/STD Prevention and Care Unit, HIV/STD/HCV Epidemiology and Surveillance Unit. Oversees and manages special projects and assignments from the Section Director related to Section program operations and fiscal oversight. The Manager works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Attends work regularly and predictably in accordance with agency leave policy and performs other assigned duties as required.

Essential Job Functions (EFJs):

1. Provides day-to-day administrative and operational management of the financial and contractual activities of the Section. Activities include budget planning and resource allocation, grant management processes regarding finances, contracts, and purchasing. Oversees development of financial and contractual plans, implementation, and evaluation of performance for effectiveness and quality. Ensures financial and contractual activities are carried out in compliance with all state and federal regulations and guidelines. (30%)
2. Guides the Branch's daily activities and provides direction to staff in carrying out the Branch's major functions. Assigns and ensures completion of daily fiscal and administrative support activities, including completion of purchase requisitions, billing validations, budget projections, travel management, and personnel/position control reports. Reviews fund projections and monitors office budget reports to ensure reports reflect accurate funding allocations and spending and resolves discrepancies. Ensures software renewals are tracked, and invoices are paid on time and in accordance with grant budgets. Holds regularly scheduled team huddles, either weekly or bi-weekly as needed, to maintain timelines and identify issues and concerns. Ensures all staff have job action sheets detailing their roles and responsibilities. (20%)
3. Monitors budget in CAPPS by producing routine queries and report for Operation Director. Work with budget office to resolve any discrepancies. Maintains fiscal oversight by reviewing daily CAPPS organizational budget reports to oversight federal funds and general revenue, maintenance of efforts and drug rebates. Produce reports for encumbrances and expenditures. Prepares special reports on a routine basis for Unit Directors to provide their financial status quarterly. Holds monthly finance and contracts leadership meetings to discuss items needed for program continuity. Conducts routine meetings with program staff to discuss the status of requisitions, projections, and contracts. Provides recommendations to staff on addressing administrative challenges, shortfalls, or underspending. Provides technical expertise related to financial management and analysis, oversees special investigations related to funding, purchase orders, and budget expenditures, performs programmatic analyses related to expenditures and projections, and provides budget support related to all internal and single statewide audits. Meets regularly with center leadership to discuss grant budgets and funding risks, and to recommend strategies to mitigate problems. (20%)
4. Oversees response to internal and external inquiries and assignments. Ensures an effective process is followed in accepting, creating, clarifying, assigning, and responding to assignments. Ensures responses are accurate and timely. Provides guidance and assistance to staff on assignments as needed. Reviews Group responses and products to ensure quality and comprehensiveness. Reviews and approves documents developed by the Group to ensure professional quality and appearance, appropriate content, consistency, and responsiveness to the purpose of the document. Ensures that administrative processes are in place that support timely and quality production of documents. (15%)
5. Represents the Group in work groups and meetings. Acts as an overall knowledgeable contact for the Group. Ensures subject matter experts are available as needed. Develops and maintains effective working relationships with internal/external partners. Attends and participates in meetings and makes presentations as needed. (10%)
6. Other duties as assigned include but are not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of administration activities related to DSHS policies and procedures
Knowledge of the standard principles and method of federal and state grant requirements
Knowledge of the principles of leadership and how to effectively interact with various leadership styles
Knowledge of Texas legislative and appropriations process
Knowledge of local, state, and federal laws and regulations relevant to infectious disease reporting
Knowledge of federal funding processes and budget development of grant application and review
Knowledge of LAR process and concepts of it's schedules
Knowledge with Fiscal Notes

Skill in organizing and prioritizing workload and meeting deadlines for simultaneous tasks
Skill in analyzing and evaluating business operations and determining options for process improvement solutions
Skill in problem solving; planning, organizing, developing, and implementing multiple projects/activities; managing staff and handling multi-faceted personnel issues
Skill with Excel pivot tables, CAPPS Financial Reports and Queries

Ability to communicate effectively verbally and in writing
Ability to interpret public health laws, rules, regulations, and recommendations related to electronic lab reporting
Ability to plan, assign, and supervise the work of others
Ability in developing and maintaining positive working relationships, including team building and facilitation
Ability to effectively manage business operations, including policies and procedures, special projects, and goals and objectives
Ability to gather, assemble, and analyze facts; to devise and implement solutions to problems

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Experience in financial monitoring, funding/resource allocation, budget, accounting, or other financial experience, 5 years required
Experience in preparing financial reports, required.
Experience with federal grants management, preferred
Experience with MS Office (Microsoft Word, Outlook, Teams and Excel) or other database programs, preferred
Experience working with executive management to address budget issues, preferred.
Experience analyzing, evaluating and summarizing financial and management records for accuracy and conformance to procedures, rules, and regulations, preferred.

Additional Information:

Proficiency/Skills Test: Applicants selected for interview may be required to complete a proficiency/skills test at the time of the interview (e.g., Excel or professional writing sample).

Work Hours and Location Note: Applicants must have the ability and willingness to work core business hours, Monday through Friday from 8:00 AM - 5:00 PM. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. This position is based at offices located in Austin, Texas.

Application/Resume Notes: Resumes will not be accepted in lieu of an application but may be provided as supplemental materials. All fields on the application must be filled in completely. Applicants must provide information relevant to the experience required for this position in the job history sections of the application.

Employment References Note: If selected, a candidate must be able and willing to provide current and previous work references before a final offer of employment is extended.

Salary Note: Agency salary policy, budget, and candidate's qualifications will dictate the final salary offer.

Visa Sponsorships Note: Must be legally authorized to work in the U.S. without sponsorship.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.