Org. Setting and Reporting

This position is located within the Common Administrative Platform at United Nations Headquarters, referred to as the One Executive Office ("one EO"), under the Division of Administration in the Department of Operational Support (DOS). One EO has started its transition phase on 1 January 2026 as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. One EO provides the full range of administrative and operational services required by New York-based Secretariat client entities to fulfill their mandates, including human resources management, financial administration, travel, and general administrative support. Specifically, this position is located at the Client Desk providing administrative and operational support to Department of Political and Peacebuilding Affairs (DPPA), Department of Peace Operations (DPO), Cluster I and II Special Political Missions and other entities. The incumbent will report to a Finance and Budget Officer under the overall guidance of the Finance Team Lead.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties. Budget preparation: • Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from the Departments of Political and Peacebuilding Affairs and Peace Operations. • Provides support to managers with respect to the elaboration of resource requirements for budget submissions. • Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates. • Provides substantive support to senior management with respect to their participation in the relevant intergovernmental and expert bodies' budget review meetings; assists in securing approval from the General Assembly. • Contributes to the preparation of background materials and supplementary information; drafts and coordinates responses to queries from legislative and oversight bodies. Budget administration: • Monitors allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation and determines/recommends reallocation of funds when necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Reviews all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds. • Administers and monitors extra-budgetary resources, including review of cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Prepares relevant documentation with respect to budget performance submissions. • Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Provides substantive support to intergovernmental and legislative bodies. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to budgets and extra-budgetary resources, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; • Monitors and supervises the work of subordinate staff as required; • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Performs other related duties, as assigned. Work implies frequent interaction with the following: Budget, finance, accounts and administrative officers in the Secretariat. Results Expected: Formulates effective financial operations through the provision of timely support with respect to a well formulated budget proposals, improved administration of approved budgets, and improved programming and budgetary practices.

Competencies
• PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Job - Specific Qualification

Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), or equivalent is desirable.

Work Experience

A minimum of five years of progressively responsible experience in finance, budget, accounting or related area is required. Experience in budget development and financial management in the United Nations or a comparable international organization is required. Two years or more of experience in data analytics or related area is desirable. Experience in using Advanced Excel Power Query module is required. Experience in designing reports using Power BI is required. Experience working in a finance team of an Executive Office or a similar administrative office in the United Nations or a comparable international organization is required. Experience working with a budget formulation module of an Enterprise Resource Planning (ERP) system such as Umoja BPC as well as financial reporting modules such as Umoja Analytics is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.