GHD Group

Field Office Administrator

GHD Group • $80K — $120K *
Waterloo, ON N2J 1A1In-Person
Real Estate & Construction
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation required
  • Minimum 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway/Road/Bridge projects
  • Proficient in Microsoft Office Suite, particularly Word and Excel
  • Experience as a Field Office Administrator on MTO assignments is an asset
  • Familiarity with the Ministry of Transportation’s Web-Based Contract Management System is a plus
  • Knowledge of Critical Path Scheduling software (MS Project, Primavera) preferred
  • Strong team player with excellent communication skills

Responsibilities

  • Adhere to GHD's Behaviour-Based Safety culture
  • Assist the Contract Administrator in the field coordination of Quality Assurance Inspectors and specialists
  • Conduct daily inspections of construction projects and report on non-conformances
  • Coordinate input for payment certificates from Quality Assurance Inspectors and the Contract Administrator
  • Track and process material sampling and testing results
  • Maintain field office documentation using MTO's Contract Management System
  • Prepare and disseminate contract documents, including meeting agendas and change orders

Benefits

  • Opportunity to work on diverse, high-profile construction projects
  • Collaborative team environment with a focus on safety
  • Flexibility to work extended hours, including nights and weekends
  • Opportunity for professional growth and further qualifications
  • Use of advanced tools and technology in project management
Full Job Description
Job Description

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for a Field Office Administrator to work as part of a contract administration team on Highway / Road / Bridge construction projects.

Your Responsibilities will include:
  • Working safely and observing / working in conformance with GHD's Behaviour-Based Safety culture;
  • Assisting the Contract Administrator in the coordination of field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff;
  • Completing day-to-day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals. Notifying supervisor of non-conformances observed;
  • Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates;
  • Tracking, receiving, and processing material sampling and test results;
  • Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary;
  • Preparing contract documentation including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor and third party representatives;
  • Working nights, weekends, extended shifts;
  • Working overtime hours as necessary. Work is seasonal in nature and will likely involve greater hours of work in summer than in winter months;
  • Other duties as may be assigned.


Skills, Competencies & Qualifications:
  • OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation;
  • 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects;
  • Excellent working knowledge of Microsoft productivity software (Word, Excel);
  • Prior experience as a Field Office Administrator on MTO assignments is considered an asset;
  • Prior experience with MTO's Web-Based Contract Management System is considered an asset;
  • Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset;
  • Team player, cooperative with other staff with open sharing of information and knowledge.


The salary range for this position is 80,990-$120.708 . The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans

This position is for an existing vacancy.

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About GHD Group

GHD Group is a global engineering, architecture, and environmental consulting firm that provides services to clients in the water, energy, environment, property and buildings, and transportation sectors. The company was founded in 1928 and is headquartered in Melbourne, Australia. GHD has more than 10,000 employees in over 200 offices worldwide, and it operates in Asia, Australia, Europe, the Middle East, North America, and South America. The company's services include engineering design, project management, asset management, environmental consulting, and digital services. GHD's clients include governments, private companies, and non-profit organizations, and its projects range from small-scale local initiatives to large-scale international infrastructure projects.
Learn more about GHD Group
Size
10,000 employees
Industry
Real Estate & Construction
* Ladders Estimates

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