GHD Group

Field Office Administrator

GHD Group • $80K — $120K *
Mississauga, ON L4T 0A1In-Person
Real Estate & Construction
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation required
  • 3 years of experience as a Quality Assurance Inspector on relevant construction projects
  • Strong proficiency in Microsoft Word and Excel
  • Experience as a Field Office Administrator on MTO assignments is preferred
  • Familiarity with MTO's Web-Based Contract Management System is advantageous
  • Experience with Critical Path Scheduling software (MS Project, Primavera) is advantageous
  • Strong teamwork and communication skills.

Responsibilities

  • Ensure safe work practices align with GHD's Behavior-Based Safety culture
  • Assist in coordinating field activities for inspectors and specialists
  • Conduct daily inspections on Highway/Road/Bridge projects and notify supervisors of any issues
  • Manage input from inspectors to finalize payment certificates
  • Track and process material sampling and test results
  • Maintain field office documents, including the use of the Ministry of Transportation's contract management system
  • Prepare various contract documents for client and contractor review
  • Work flexible hours, including nights and weekends, especially in peak seasons.

Benefits

  • Opportunity to work on major Highway/Road/Bridge construction projects
  • Exposure to a collaborative team-oriented environment
  • Potential for professional development through diverse project experience
  • Engagement in a supportive safety-focused workplace culture
  • Possibility of overtime pay during peak seasonal work.
Full Job Description
Job Description

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for a Field Office Administrator to work as part of a contract administration team on Highway / Road / Bridge construction projects.

Your Responsibilities will include:
  • Working safely and observing / working in conformance with GHD's Behaviour-Based Safety culture;
  • Assisting the Contract Administrator in the coordination of field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff;
  • Completing day-to-day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals. Notifying supervisor of non-conformances observed;
  • Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates;
  • Tracking, receiving, and processing material sampling and test results;
  • Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary;
  • Preparing contract documentation including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor and third party representatives;
  • Working nights, weekends, extended shifts;
  • Working overtime hours as necessary. Work is seasonal in nature and will likely involve greater hours of work in summer than in winter months;
  • Other duties as may be assigned.


Skills, Competencies & Qualifications:
  • OACETT rcsi or rcca designation, or PEO EIT or P.Eng. designation;
  • 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects;
  • Excellent working knowledge of Microsoft productivity software (Word, Excel);
  • Prior experience as a Field Office Administrator on MTO assignments is considered an asset;
  • Prior experience with MTO's Web-Based Contract Management System is considered an asset;
  • Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset;
  • Team player, cooperative with other staff with open sharing of information and knowledge.


The salary range for this position is 80,990-$120.708 . The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans

This position is for an existing vacancy.

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About GHD Group

GHD Group is a global engineering, architecture, and environmental consulting firm that provides services to clients in the water, energy, environment, property and buildings, and transportation sectors. The company was founded in 1928 and is headquartered in Melbourne, Australia. GHD has more than 10,000 employees in over 200 offices worldwide, and it operates in Asia, Australia, Europe, the Middle East, North America, and South America. The company's services include engineering design, project management, asset management, environmental consulting, and digital services. GHD's clients include governments, private companies, and non-profit organizations, and its projects range from small-scale local initiatives to large-scale international infrastructure projects.
Learn more about GHD Group
Size
10,000 employees
Industry
Real Estate & Construction
* Ladders Estimates

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