Job Description
General Description
Reporting directly to the Director of Faculty Affairs at Chobanian & Avedisian School of Medicine (SOM), the Faculty Affairs Manager provides program and workflow management support for the Faculty Affairs Office, including reporting and analysis. The manager maintains all data related to faculty (i.e., ranks, hire date, promotion date, etc.) ensuring that departments make data informed decisions and supporting key institutional initiatives, such as accreditation, curriculum evaluation, faculty affairs, and strategic planning. This role manages data systems, leads projects and workflows, and ensures stakeholders have timely, accurate, and actionable insights.
Key Responsibilities
% Effort
Tasks
50%
Manage AdAPT, faculty appointment & promotion system, and oversee monthly Faculty Appointments & Promotions meeting. Keep faculty data and faculty list up to date. Collect, clean, validate, and maintain data from HR/faculty databases, research platforms, and financial systems. Develop dashboards and recurring reports to support faculty affairs, research operations, finance, and institutional planning. Ensure data quality, accuracy, and compliance with FERPA, HIPAA, and institutional data governance policies. Prepare reports required for LCME accreditation, AAMC surveys, federal reporting (NIH, HRSA), and institutional research.
30%
Develop forecasting models for enrollment, faculty hiring needs, resource planning, and financial/operational projections. Provide annual faculty list for each department, and process requests to verify and update Faculty Affairs database. Provide faculty data to departments/units as requested.
10%
Maintain Faculty Affairs website and ensure information is up to date.
10%
Assist Associate Dean for Faculty Affairs and Director of Faculty Affairs.
Required Skills
Qualifications
Bachelor's degree required; master's degree in higher education administration or project management preferred. Minimum of 7 years of work experience in a related area is required. Familiarity with the BUMC/BU environment is desired.
The candidate must have a strong professional work ethic and be able to effectively handle multiple projects and tasks that require considerable judgment, tact, and understanding of the organization's procedures and stakeholder needs. Efficiency in time management, strong attention to detail, and the ability to maintain confidentiality are critical to the position.
Skill Requirements
The ideal candidate is a detail-oriented professional with excellent organizational and analytical skills. Must be proficient using the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual communication platforms (Zoom, Teams), web-based document sharing platforms (Google Workspace, Box.com, etc.), and comfortable with new technology. Word Press and website maintenance experience is preferred.
Outstanding written and verbal communication skills are required, including the ability to communicate effectively with internal and external audiences, and to all levels of management. Must demonstrate excellent customer service and be responsive to individual needs of students, staff, and faculty.
