Overview. The Facility Support Services Financials and Analytics plays a pivotal role in supporting both operational excellence and strategic development associated with division initiatives. This leadership position is integral to ensuring financial stability, with a focus on managing comprehensive financial support to operational teams. This position would be responsible of overseeing the financial operations of the organization, ensuring accuracy, compliance, and efficiency in financial management. Additionally, the role emphasizes the development of foundational business elements, driving the creation and implementation of systems, processes, and frameworks necessary for seamless division functionality.
Reporting. This position will report to the Corporate Facility Support Services and Real Estate.
Responsibilities and RequirementsSpecific responsibilities and requirements associated with this Job Description may include, but are not limited to:
- Conduct comprehensive reviews of each location's scope of work, creating summary sheets to provide clear, actionable insights to site solution leadership.
- Evaluate and maintain oversight of all purchasing responsibilities at each location, establishing and maintaining relationships with vendors and subcontractors to optimize partnerships.
- Collaborate with management and operations to develop annual budgets and long-term financial forecasts.
- Conduct financial analysis to identify trends, variances, and areas for improvement.
- Provide applicable stakeholders with regular financial performance reports (with actionable insights).
- Negotiate and finalize contract terms with external partners and service providers, ensuring alignment with company goals.
- Oversee the development of company profiles and facilitate an efficient purchase order process, including obtaining necessary approvals.
- Clearly explain contract terms, conditions, and compliance requirements to stakeholders at both site and corporate levels, ensuring operational sustainability.
- Monitor contract compliance, ensuring all employees meet deliverables and adhere to the established scope of work.
- Analyze and mitigate risks associated with specific contract terms by collaborating with internal teams and legal stakeholders.
- Ensure all contractual deadlines and conditions are met, such as payments, deliverables, and delivery dates.
- Maintain and improve systems for organizing physical and digital records, recommending enhancements to support company growth.
- Prepare detailed labor and task reports, including staffing calculations and schedules, to support proper resource allocation.
- Support service orders and job requests by coordinating with qualified subcontractors and vendors.
- Guide site leadership in preparing project scopes of work and bid arrangements for service orders.
- Develop benchmarking analytics for existing work, including utilities, to identify historical costs and improve future planning.
- Maintain oversight over property management functions at all locations, including working with financial stakeholders on lease payments.
- Conduct site visits to engage with key stakeholders, providing direct support for operational excellence.
- Foster continuous improvement in company processes, leveraging insights from operations to develop scalable and sustainable practices.
Position RequirementsPosition requirements specific to job-related experience and technical capabilities may include, but are not limited to:
- Bachelor's degree in business management, Accounting, or a related field is required; master's degree in business management, Accounting, or related field is preferred.
- A minimum of 5 years of experience in accounting and financial fields.
- Direct knowledge and application of the Service Contract Act (SCA) in support of payroll practices and Department of Labor requirements.
- Familiarity with Equal Employment Opportunity (EEO), OSHA, or other compliance-related regulations pertinent to facility support services.
- Proven experience working within the healthcare market.
- Ability to lead cross-functional teams or managing vendor/partner relationships.
- Strong knowledge of cost estimating techniques and tools, including proficiency with RS Means or equivalent systems.
- Expertise in the financial and operational aspects of facilities support services, including Facilities Maintenance and Engineering along with Environmental Cleaning.
- Demonstrated ability to analyze data and interpret financial and cost accounting reports to inform decision-making and project planning.
- Ability to work effectively with diverse teams, including experience navigating Collective Bargaining Agreements (CBAs) and union-based employment practices.
- Exceptional written and oral communication skills, with the ability to deliver clear and concise reports and presentations aligned with company standards.
- Strong organizational skills and the ability to prioritize and manage multiple tasks in a fast-paced, dynamic environment.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), project management software, payroll/HRIS systems, and accounting/ERP platforms.
- High degree of initiative, responsibility, flexibility, and leadership.
- Proven ability to adapt and thrive in evolving work environments, while maintaining attention to detail and meeting deadlines.
- Experience supporting service orders/job orders, repair practices, and project scoping efforts.
- Familiarity with industry benchmarking and cost analysis to support strategic planning and operational efficiency.
- Participation in professional development opportunities, such as trade shows and conferences, to stay current with industry trends and best practices.
Locale: This position must be able to work within the Austin, Texas, United States market. If outside this market, approval must be obtained.
Travel: Some travel may be required (less than 50% of the time).
Hours of Operations: Normal work schedule will be 8:00 am to 5:00 pm, Monday through Friday; may be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.
Compensation: Pay for this position will be commensurate to the qualifications of the assigned individual and the responsibilities assigned.
