Job Description

PotomacWave is looking for a Facilities Technical Project Manager to join our team supporting a Federal client in Washington, DC. The individual supporting this position will assist the Facilities Division and support the management of construction, maintenance, and repair of facility infrastructure projects. The candidate will also support the Facilities Division Director by assisting with the planning, coordination, and execution of these projects, as well as other construction and renovation efforts within secure facilities.

Responsibilities:

• Oversee and coordinate project and program initiatives supporting the Department of Energy Office of Intelligence and Counterintelligence.
• Serve as the single point of contact for projects under individual's responsibility, ensuring clear accountability and communication.
• Define the scope of work for assigned projects by first determining and documenting project requirements.
• Coordinate project management functions, including schedule management and resource management.
• Provide guidance to customers regarding IT requirements, office moves, facility changes and other related expectations.
• Develop and maintain tracking tools to support facilities operations and space planning initiatives.
• Serve as the system owner for the Facilities Division ticketing system and coordinate with system administrators to implement required changes and enhancements.
• Coordinate administrative requirements supporting personnel onboarding, offboarding, and office relocations.
• Develop, maintain, and update standard operating procedures and other program documentation.
• Collaborate with building management and appropriate stakeholders to resolve maintenance issues within secure areas.
• Using clear and open communication, become a trusted advisor to the customer, seeking strong integration with the overall customer team.
• Coordinate and execute stakeholder engagement activities, ensuring timely communication, feedback collection, and alignment of project deliverables with stakeholder needs during implementation.
• Collaborate with vendors and stakeholders to manage furniture, equipment, phone, and other IT requirements for the project, ensuring all activities align with the project schedule.
• Create agendas and documentation for project team meetings, including capturing meeting minutes and supporting meetings to review project requirements and status.
• Prepare and present project information for management decisions.
• Maintain facilities-related floor plans, records, directories, and supporting documentation.
• Quickly adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Establish excellent rapport with clients, stakeholders and team members, and successfully navigate issues to resolution.
• Support the identification and capture of lessons learned related to successful and unsuccessful project elements and assist leadership in turning them into best practices.

Qualifications:

• Bachelor's degree in a related field from an accredited college or university.
• Ten (10) years of related experience.
• A technical background is required with knowledge of facilities management and building infrastructure.
• Possess a Project Management Professional (PMP) certification or other relevant project management certification.
• Experience working in a classified environment and with construction/infrastructure in secure facilities.
• Project management experience associated with office moves and facilities upgrades.
• Strong leadership skills, attention to detail, and a solid work ethic.
• Strong written and oral communication skills as well as strong interpersonal skills.
• Experience working with the Microsoft Office Suite (Word, Excel, and SharePoint). Knowledge of Jira is desired.
• Ability to conduct research and analysis to discern and address the root cause of project-related issues.
• The selection of an individual for this position may be conditioned upon his or her successful completion of a counterintelligence-scope polygraph examination.
• Must have an active DOE Q or Top-Secret clearance.

Salary range $90,000 - $118,000

To apply for this position, please go to: https://potomacwaveconsulting.applytojob.com/apply/gk6nPnA4Ba/Facilities-Technical-Project-Manager?source=VetJobs

Required Experience

10+ years of related professional experience.
Experience with facilities management and building infrastructure.
Experience managing construction, maintenance, repair, renovation, or infrastructure projects.
Experience providing technical project management for facilities-related projects.
Experience working in a classified or secure environment.
Experience with construction/infrastructure projects within secure facilities.
Experience managing office moves and facilities upgrades.
Experience defining and documenting project requirements and scope of work.
Experience managing project schedules and resources.
Experience coordinating multiple stakeholders, vendors, and customers.
Experience supporting facility changes, office relocations, and space planning.
Experience managing IT requirements associated with facilities projects, such as equipment, phones, and related infrastructure.
Experience developing and maintaining project tracking tools.
Experience managing or supporting facilities ticketing systems.
Experience coordinating personnel onboarding, offboarding, and office relocation requirements.
Experience developing and maintaining Standard Operating Procedures (SOPs) and program documentation.
Experience coordinating with building management to resolve maintenance issues.
Experience managing furniture, equipment, telecommunications/phone, and IT requirements during projects.
Experience conducting stakeholder engagement and project status meetings.
Experience preparing meeting agendas, minutes, project documentation, and status reports.
Experience preparing and presenting information for management decision-making.
Experience maintaining floor plans, facility records, directories, and related documentation.
Experience conducting research and analysis to identify root causes of project issues.
Experience documenting and applying lessons learned and best practices.
Bachelor's degree in a related field.
PMP or other relevant project management certification.
Active DOE Q or Top Secret clearance.

Required Skills

Technical project management
Facilities management
Building infrastructure knowledge
Construction project management
Facilities operations
Maintenance and repair project coordination
Office move/project coordination
Facilities upgrade management
Secure/classified facility operations
Project scope and requirements development
Schedule management
Resource management
Space planning
Stakeholder management
Vendor management
Customer relationship management
Facilities issue resolution
Project tracking and reporting
Facilities documentation management
Standard Operating Procedure development
Risk and issue identification
Root-cause analysis
Problem-solving
Change management
Meeting facilitation
Project status reporting
Management briefing and presentation
Strong written and verbal communication
Strong interpersonal and relationship-building skills
Strong leadership skills
Excellent attention to detail
Ability to manage multiple priorities, demands, and deadlines
Ability to adapt to changing project requirements and timelines
Ability to build trusted customer relationships
Ability to collaborate with vendors, building management, IT personnel, and internal stakeholders

Preferred Experience

Experience supporting the Office of Intelligence and Counterintelligence (IN).
Experience working within the Intelligence Community (IC).
Experience managing projects within SCIFs or other secure facilities.
Experience with classified facility construction and renovation.
Experience supporting secure office relocations.
Experience coordinating facility projects involving IT/security requirements.
Experience working with Federal government facilities programs.
Experience managing facility infrastructure projects in occupied secure environments.
Experience coordinating with government, construction, facilities, IT, security, and building-management organizations.
Experience as a Facilities Project Manager, Technical Project Manager, Construction Project Manager, or Facilities Program Manager.
Experience managing multiple facilities projects simultaneously.
Experience with space management and workplace planning.
Experience managing facilities ticketing/work-order systems.
Experience implementing process improvements and operational best practices.

Preferred Skills

Jira
Advanced SharePoint skills
Facilities ticketing/work-order system administration
Space planning
Floor plan management
Secure facility construction/renovation coordination
Facilities technology integration
IT/facilities coordination
Vendor and contractor management
Strong project reporting and dashboard development
Process improvement
Lessons-learned analysis
Best-practice development
Root-cause analysis
Change management
Strong executive-level briefing skills
Strong stakeholder engagement skills
Ability to coordinate projects across facilities, IT, security, construction, and operations