Facilities Manager

Owens Realty Services

• $80K — $90K *
Hornell, NY 14843In-Person
Real Estate & Construction
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 4 Year degree from an accredited college or university.
  • Minimum of five years of experience in Facility Management and Maintenance Operations.
  • Excellent communication and customer service skills, both written and verbal.
  • Operational proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Strong attention to detail.
  • Ability to multitask and thrive in a fast-paced environment.

Responsibilities

  • Maintain relationships with various departments, including Human Resources and Accounting.
  • Ensure effective communication of issues to the EVP, Facility Management Operations.
  • Provide weekly operational reports to the EVP.
  • Complete monthly financial reports for clients and the EVP as per management requirements.
  • Track all company-related assets, including communications and security.
  • Prepare annual property operating budgets in accordance with State guidelines.
  • Manage vendor relationships, including obtaining quotes and ensuring invoice accuracy.
  • Oversee and ensure adherence to company policies among direct employees.

Benefits

  • Professional development opportunities.
  • Health and wellness benefits.
  • Paid time off and holidays.
  • Retirement savings plan options.
  • Opportunities for career advancement.
Full Job Description
Pay Range: $80,000 - 90,000.

Responsibilities:

  • Maintains relationships with other departments within Owens, including Human Resources and Accounting.
  • Maintains effective communication and notification of issues to the EVP, Facility Management Operations.
  • Provides a weekly report of facility operations to EVP, Facility Management Operations.
  • Completes monthly financial report to client and EVP, Facility Management Operations as required by contract and/or management.
  • Responsible for tracking all company-related assets, including communication devices and equipment, and key/access control.
  • Responsible for preparing the annual operating budgets for each property within State guidelines.
  • Responsible for obtaining quotes for services, managing vendors, ensuring accuracy of invoices, and satisfactory work completion.
  • Manage all direct employees and ensure their adherence to company policies and procedures.
  • Complete start-up of the CMMS system and maintain it accordingly throughout the contract term.
  • Possesses knowledge of Microsoft Office (Excel and Outlook), Winteam, WorkWave, eHub, and all other company-related software applications.
  • Involves car travel throughout the State. Maintains appropriate insurance and a current driver's license.
  • Maintains professional relationships with all client contacts to ensure good communication and mutual trust and respect.
  • Maintains relationships with suppliers, vendors, and professionals servicing the properties.
  • Ensures work done by in-house employees and vendors is completed satisfactorily.
  • Manages and is responsible for the performance of the maintenance and custodial staff.
  • Develops and maintains safety/security procedures.
  • Monitors the service and operation of fire, security, electrical, HVAC and plumbing systems.
  • Delegates and supervises scheduling of maintenance work and meeting set-ups, per client protocol.
  • Completes daily inspections of buildings and grounds in the portfolio and follows up on maintenance and custodial work as needed.
  • Project management and supervising and coordinating work of contractors.
  • Tracks energy consumption and recommends cost-saving initiatives.
  • Works with energy management systems if applicable.
  • Additional duties as assigned.


Qualifications:

  • 4 Year degree from an accredited college or university.
  • Minimum of five years of experience in Facility Management and Maintenance Operations.
  • Excellent communication and customer service skills, including strong writing, speaking, and listening skills.
  • Operational capabilities utilizing the Microsoft Office package, including Microsoft Word, Excel, and PowerPoint.
  • Solid attention to detail.
  • Ability to multitask and work in a fast-paced environment.
* Ladders Estimates

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