The Opportunity The Experiential Specialist plays a critical role in translating those opportunities into organized, intentional and measurable event experiences across trade shows and events.
This role serves as the central connector between event strategy, execution and stakeholder readiness. You will partner closely with the Market Directors, stakeholders, business development leaders, Marketing Team, internal attendees and agency partners to clarify goals, align responsibilities, manage timelines and ensure every event is supported by the right planning, logistics, communications and follow-through.
Success in this position requires strong ownership of the experiential marketing operating system, including planning tools, budget visibility, vendor coordination, attendee preparation, sponsorship fulfillment, speaking engagement support and post-event insights.
The ideal candidate brings event leadership, strong organization, disciplined project management, stakeholder communication, attention to detail and a continuous improvement mindset to help create a consistent internal client experience and strengthen the business impact of Ulteig's event investments.
What You'll DoEvent Logistics & Execution
- Manage portfolio of approximately 60+ annual shows and events, ensuring each event is planned, resourced and executed in alignment with annual priorities and business development objectives.
- Lead and execute tradeshow logistics including booth placement, registration, show services, rentals, freight, hired labor, client events, meeting rooms, event scheduling, hotel accommodations, catering, sponsorship fulfillment and onsite readiness.
- Identifying and coordinating strategic sponsorships, ensuring contracted benefits, budget adherence, deadlines, deliverables, attendee participation and follow-up requirements are tracked and completed.
- Manage key event vendor relationships, including booth partners to ensure timely execution, cost visibility and a consistent event experience.
Event Strategy & Planning
- Lead the annual event planning in alignment with Lifeline Sector priorities, market roadmaps and business development needs.
- Use previous-year feedback, stakeholder input, event outcomes, market priorities and competitive activity to recommend strategic event participation, sponsorships and experience improvements.
- Identify event-based thought leadership, presentation, association and membership opportunities that align with market strategies, client needs and Ulteig's technical expertise.
- Coordinate with the Marketing Team to integrate approved messaging, brand standards and supporting materials into event experiences.
Stakeholder & Attendee Readiness
- Serve as the primary event partner for Market Directors, stakeholders, sales leaders and internal attendees, facilitating planning discussions that clarify goals, roles, timing, decision points, preparation needs and expectations.
- Coordinate pre-show communications and attendee meetings to share logistical details, preparation resources, technical requirements, client outreach needs and participation expectations.
- Lead post-show debriefs and surveys to capture outcomes, lessons learned and recommended improvements for future events.
Budget, Reporting & Continuous Improvement
- Lead and facilitate the annual tradeshow budgeting process in partnership with Market Directors and the Marketing Team.
- Develop and maintain the annual event operating plan to support market priorities, budget visibility and resource planning.
- Own and continuously improve event systems, tools, templates, dashboards, attendee resources and communication platforms to increase visibility and efficiency across the program.
- Manage the tradeshow budget monthly to maintain alignment with financial targets and update forecasts as needed.
- Track and report key event performance indicators including attendee engagement, stakeholder satisfaction, client, partner and prospect engagement, business development outcomes, sponsorship value and budget performance to inform future planning, execution and investment decisions.
What We Expect from You- Bachelor's degree in Marketing, Business, or related field required.
- Minimum of 5 years direct marketing event planning required.
- Ability to travel up to 25%.
- Professional services firm experience preferred.
- Proven experience with Microsoft Office applications, including Word, Excel and PowerPoint.
- Strong analytical and information management skills.
- Must possess well-rounded knowledge of commonly used marketing concepts, practices, and procedures.
- Communicates clearly and professionally across written, verbal, graphic and interpersonal settings.
- Demonstrates strong organization, prioritization and leadership while coordinating multiple events, stakeholders, vendors and deadlines at once.
- Ability to work independently and collaboratively with employees at all levels to meet deadlines.
- Willingness to work on repetitive tasks.
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
- Must have authorization to work permanently in the U.S.
As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.
What You Can Expect from UlteigUlteig is a purpose driven organization that has built a culture focused on people - both our clients and our employees -for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.
We offer our team members:- Flexible Workplace
- Employee Ownership
- Competitive Pay
- Comprehensive Benefits Package
- Collaborative Environment
- Innovative Culture
Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.
At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.
If you would like to be a part of a company that empowers their employees, apply today!
Ulteig is a Drug Free Workplace ACHIEVE | GROW | COLLABORATEAdditional Opportunity Details:
Target Base Compensation Range for this role is $93,800 - $126,900* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role
This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.
Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.
