Salary : $81,924.00 Annually
Location : Thurston County - Tumwater, WA
Job Type: Agency Internal - Permanent
Job Number:Department: Dept. of Corrections
Division: CCD - HQ
Opening Date: 10/02/2026
Closing Date: 10/14/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
DescriptionExecutive Secretary Community Corrections Division
Tumwater, WA(Annual Salary: $81,924.00)
- This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.
We are looking to fill a full-time, permanent Executive Secretary vacancy within the Community Corrections Division (CCD).
This exempt position reports to the Community Corrections Administrator at Headquarters located in 7345 Linderson Way SW, Tumwater, WA 98501.
The Executive Secretary will provide confidential administrative support to the Community Corrections Administrator in their role as the manager of all personnel matters related to their command. This position exercises delegated signature authority on behalf of the CCA and serves as the Public Disclosure Coordinator, Legal Liaison to the Attorney General's Office, and the Login ID Coordinator for the programs in the Administrator's command as needed. Work hours are Monday-Friday, 8:00 am to 5:00 pm.
HOW TO APPLYSelect the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:
- Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.
- Cover letter. Regarding your interest in this position.
- Resume. Detailed and chronological.
- Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.
Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Do not include any personally identifiable information within your application packet, such as personal photos, driver's license, or social security number.
Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process. Duties Provide primary confidential administrative support and consultation for the Community Corrections Administrator and the statewide programs in the Administrator's command.- Assist in the coordination and completion of a wide variety of special projects and initiatives as assigned to or initiated by the Community Corrections Administrator.
- Act as lead and/or assume sole responsibility in projects as assigned.
- Provide administrative support to program administrators/managers who report directly to the Community Corrections Administrator as needed.
- Independently identify, complete, and coordinate specialized/high-priority projects, including budgetary and/or legislative reports.
- Use independent judgment to make decisions and take necessary action on administrative matters, independently research, and investigate operating methods and procedures.
- Ensure smooth and consistent workflow and timely completion of tasks.
- Exercise a level of knowledge, experience, and familiarity with policy, statue, program details and practice while setting a professional and confidential tone for the Community Corrections Administrator, their direct reports, and the programs in the Administrator's command.
- Prioritize the Community Corrections Administrator's time, to include meetings and appointments.
- Manage travel arrangements and related reimbursements/requests for travel advances for the Community Corrections Administrator, and for program administrators/managers and staff in the Administrator's command as needed.
Act as the office liaison between the Community Corrections Administrator and those seeking/providing information, input, and authority.- Interact with internal (e.g., budget, Human Resources) and external (e.g., other correctional departments, media, citizens) stakeholders and respond on behalf of the Community Corrections Administrator.
- Research, compose, and/or edit reports and documents, including responses to correspondence from individuals under Department jurisdiction, their families, other agencies, and/or citizens of Washington State for signature by the Community Corrections Administrator, Assistant Secretary, or Governor. Monitor correspondence to ensure it is responded to by appropriate staff in a timely manner, which may include drafting and/or finalizing correspondence for appropriate signatures. Has delegated signature authority for the Community Corrections Administrator.
- Exercise judgment in researching and answering incoming questions and concerns to be consistent with objectives and policies of the Department of Corrections (DOC) and Community Corrections Administrator requiring familiarity with operations and personnel.
- Serve as Legal Liaison Officer for programs in the Community Corrections Administrator's command. Work with the Attorney General's Office regarding tort claims, lawsuits, and litigation hold notices. Gather information for Attorney General's Office on cases that are filed against the Department.
- Coordinate response to public records requests and provide requested information to the Public Disclosure Unit.
Coordinate all personnel matters for statewide programs requiring the Community Corrections.- Process and handle confidential information for a variety of personnel matters on behalf of the Community Corrections Administrator and serve as primary point of contact for Human Resources on personnel matters.
- Coordinate personnel actions including, position establishments, recruitments/appointments, separations, etc.
- Track staff changes in tracking database, update email distribution lists, contact lists, and phone rosters.
- Manage recruitments, schedule interviews, organize and maintain recruitment documentation, reserve interview space, and act as primary point of contact with Human Resources and applicants.
Provide support to the Community Corrections Administrator for budget matters related to the programs in the Administrator's command.- Keep the Community Corrections Administrator informed on status of budget balances and recommend adjustments as needed to align with fiscal year allotments.
- Assist in coordinating and compiling FTE data for use in fiscal budget analysis for programs in the Community Corrections Administrator's command.
- Track and monitor budget expenditures for the programs in the Community Corrections Administrator's command.
- Serve as Purchase Card Coordinator for Community Corrections Administrator's command.
- Receive requests for use of purchase card, obtain necessary approvals, and maintain log of purchases.
- Coordinate the purchasing and maintenance of all equipment/supplies for programs in the Administrator's command.
Other duties as assigned. Qualifications Required Qualifications- High school diploma or GED equivalent.
- Five years' experience in upper-level administrative support position with progressively responsible experience in office/clerical, secretarial, or general administrative work.
- Demonstrated success in holding progressively higher-level administrative support positions for executives.
- Advanced level of proficiency in Microsoft Word, Outlook, Visio, and SharePoint.
- And an intermediate level of proficiency in Microsoft Excel and PowerPoint.
The ideal candidate will also possess the following knowledge, skills, and abilities (KSAs):- Maintain regular and reliable attendance.
- Proven ability to maintain confidentiality of information.
- Effective verbal and written communication skills.
- Demonstrated competence and applied professionalism to speak on behalf of the Administrator.
- Ability to research, accumulate, organize and communicate technical information both orally and in writing, using various technologies such as telephone, electronic mail, and other electronic equipment.
- Ability to prepare correspondence, write in complex sentences and use proper punctuation and grammar.
- Ability to represent the Administrator at meetings, conferences, and/or conventions, speaking for the Administrator on agency matters.
- Ability to lead others, gain cooperation, and build and maintain trust.
- Demonstrated ability to build and maintain effective internal and external working relationships.
- Demonstrated ability to work and make decisions independently.
- Effective time and project management skills.
- Demonstrated resourcefulness.
Desirable Qualifications- Bachelor's degree in business/public administration, criminal justice, sociology, or closely related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent.
- Experience working in state government as an Administrative Assistant 3 or higher.
- Experience working in a correctional setting.
- And the following KSAs:
- In-depth knowledge of the Department of Corrections and its Mission, policies, programs, operational structure, and current agency initiatives, to include legislation.
- Working knowledge of Records Retention schedules.
- Ability to work with staff effectively, providing for professional growth and development and performance accountability.
- Good knowledge of management practices and responsibilities.
- Ability to use data for planning, evaluating quality of practices, and communicating performance and results.
- Ability to conduct thorough and extensive research, and a knowledge of available resources and where/how to access them.
- Ability to assess program performance from the customer's point of view and maintain communication with customers to determine if needs are being met.
- Demonstrated ability to analyze and solve problems under highly stressful or adverse situations and strive for development of best practices.
- Ability to utilize active listening skills and critical thinking to assess problems and arrive at viable solutions.
- Ability to develop and use technology and computer systems to improve efficiency, accuracy, and work quality.
- Ability to remain calm and rational while handling difficult situations to include, but not limited to, volatile, threatening, or other crisis/emergency situations.
- Ability to work positively with change, adapt to new requirements, and promote the same in staff and colleagues.
Supplemental Information Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
For more information about our agency, visit our
IMPORTANT NOTES:- References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
- First and Last name
- Title (include their relationship to you, for example: Field Administrator, former supervisor)
- Phone
- Email
- Address Line 1 (list the name of the reference's organization)
- Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
- Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged
