About the location:Since opening in 1928, our legendary property has been the preferred address for celebrities, royalty and the international elite - and it's easy to see why. Located at the intersection of Wilshire Boulevard and Rodeo Drive, we put you in the enviable heart of Beverly Hills, with designer shopping, fine dining and postcard-worthy views at our doorstep.
Executive Office Manager
Beverly Wilshire a Four Seasons Hotel
The Beverly Wilshire a Four Seasons Hotel is looking for a Executive Office Manager who shares a passion for excellence and who infuses enthusiasm into everything they do. This position has the opportunity to shape the guest experience by providing exceptional knowledge and service in support of our world-renowned hotels. The Executive Office Manager reports to the General Manager/Regional Vice President. Work authorization for the location is required.
Responsibilities:
- Support to the Planning Committee (Executive Committee) including the General Manager/Regional Vice President
- Cultivating strong professional relationships within the hotel while maintaining discretion and high confidentiality of the office.
- Handle Elite Phone Line and Email, point of contact for Elite guests. Provide daily VIP/Elite Guest amenity card list to GM/HM.
- Calendar coordination, email management and travel planning for the Planning Committee and General Manager/Regional Vice President.
- Providing administrative support to the GM/Executive Office and handle meeting scheduling, coordination, documentation and follow up.
- Preparing and processing purchase orders, expense reports and facilitating GM approvals on behalf of other departments.
- Facilitate guest reservations made via the Executive Office for the hotel, and other properties around the world.
- Liaison with VIP guests of Four Seasons, overseeing room allocations, amenities, welcome cards and correspondence.
- Coordinate executive level communication with guests, owners, and internal stakeholders relating to feedback and guest experience surveys.
- Assist Hotel Operation as needed (Rooms, Food and Beverage, Sales Division).
- Assist in phone coverage with Planning Committee, Sales & Catering phone lines.
- Maintain a clean, neat and organized work area and file storage system.
- Perform a daily follow-up on Medallia/Guest Comments and correspond to appropriate Department and Division Heads.
Skills/Qualifications:
- Minimum 3+ years' experience in an Executive Assistant or administrative role.
- Hospitality experience is an advantage but not essential.
- Ability to multitask, prioritize and handle conflicting demands.
- Exceptional organization of personal work as well as others' schedules and needs.
- Highly flexible with ability to adapt to a dynamic luxury service-oriented place of business.
- Strong attention-to-detail with a focus on delivering quality while meeting deadlines
- Solid knowledge of all Microsoft applications with emphasis on word processing, Excel and Outlook email. Knowledge of OPERA, HotSoS, Open Table reservation systems helpful.
What to Expect: You Will...
- Be part of a cohesive team with opportunities to build a successful career with global potential
- Have access to a robust benefit plan
- Have the opportunity to engage in diverse and challenging work
- Derive a sense of pride in work well done
- Be recognized for excellence
Salary Range: $85,000.00 - $90,000.00
