Job Title: Executive III
Division: Logistics - Howlett
Union: N/A
Location: 501 S 2nd St, Springfield, IL - Sangamon County
Salary: Range $5,909 to $11,209 monthly - commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html
Overview:Performs supervisory work in the planning, organizing, directing and coordinating of the shipping and postal services operations; directs management research studies; directs the effectuation of new/revised/current program policies and practices; assists in policy development and program changes; reviews and drafts proposed legislation; compiles and submits proposed budgetary documentation; prepares complex administrative reports; confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; attends departmental meetings.
Duties and Responsibilities:- Through subordinate supervisory staff, plans, organizes, directs, coordinates and evaluates subordinate staff involved in shipping and postal services program for the Office; assigns, organizes and distributes work functions for the sections; determines, establishes and implements operational procedures and workflow; recommends actions affecting subordinate staff; approves work standards and authorizes time off.
- Directs management research studies relative to the shipping and postal services programs to determine needed program, policy and/or procedure revisions or the establishment of new initiatives; compiles and submits complex administrative reports for such to the supervisor for review and approval; directs the effectuation of new/revised/ current program policies and practices; assists the supervisor in policy development and needed program changes.
- Reviews proposed legislative changes to determine Impact on department; drafts proposed legislation as required; compiles and submits proposed budgetary documentation for the division to the supervisor for approval; responsible for the preparation of the department budget for submittal to the supervisor; prepares complex administrative reports on division activities for submittal to the supervisor.
- Confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; attends departmental meetings and/or workshops, seminars, etc. as required; keeps management staff apprised of program, policy or procedural changes.,
- Performs other duties as required or assigned.
Education and Experience:Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.
Knowledge, Skills and Abilities:- Requires thorough knowledge of the principles and practices of public and business administration.
- Requires extensive knowledge of functions and organization of State government.
- Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
- Requires elementary knowledge of data processing business applications.
- Requires ability to develop and manage a statewide program.
- Requires ability to analyze administrative problems and adopt an effective course of action.
- Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
- Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
- Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
- Requires ability to develop and maintain cooperative managerial working relationships.
- Requires willingness to travel and possession of a valid Illinois driver's license as required by individual positions within the class.
- Requires the ability to lift up to 25 lbs.
Application Process: - Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
- Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
- Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago [redacted]) or Springfield [redacted]).
