Ford Motor Company

Executive Coordinator

Ford Motor Company • $65K — $109K *
Detroit, MI 48228In-Person
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent preferred
  • 3+ years of experience as an executive assistant or project manager
  • 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, PowerPoint, Word, Excel)

Responsibilities

  • Identifies and accommodates the executive's preferred support method and working style
  • Manages executive's calendar and correspondence, resolving conflicts promptly
  • Maintains and organizes executive communications and outlook calendar
  • Sorts and screens incoming and outgoing mail for key information
  • Participates in executive meetings, tracking assignments and action items
  • Optimizes travel arrangements based on the executive's needs and preferences
  • Assists with meeting preparation, logistics, and materials organization
  • Coordinates staff and team meetings, ensuring all logistics are handled

Benefits

  • Hybrid work model with onsite requirement of at least four days per week
  • Opportunity to engage and learn beyond routine tasks
  • Valuable role in the executive leadership team.
  • Focus on developing working relationships across departments
  • Involvement in special projects and team gatherings, enhancing networking opportunities
Full Job Description
Job Description

In this position...

This role requires an individual who is flexible, resilient, and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional, friendly, and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude, be a quick learner, and be self-motivated.

A successful candidate should have exceptional communication skills - both verbal and written - complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company's structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

Responsibilities

What you'll do...
  • Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executives to help them be efficient and effective with their time, consistently maintaining strong communication.
  • Manages the executive's calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
  • Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
  • Sorts, screens, and distribute incoming and outgoing mail for the executives. Highlights information of interest and/or curate reading material.
  • Participates as an adjunct member of the executive leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
  • Willingness and flexibility to support across all North America and European time zones
  • Optimize travel arrangements (e.g., transportation, accommodation, agenda, visa/passports) based on the executive's travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports.
  • Assist executives with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
  • Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.
  • Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
  • Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
  • Assists with special projects as needed.
  • Works well with remote employees in different time zones and countries, acknowledging the need for flexibility in scheduling.
  • Highly adaptable to the fast-paced work environment.
  • Ability to manage multiple projects at once and not easily feel overwhelmed.
  • A problem solver who anticipates the needs of the executive and team.
  • Handle correspondence, reports, and presentations, and may be responsible for maintaining databases and tracking project progress.
  • Work closely with stakeholders and team members to ensure that project goals are met on time


Qualifications

You'll have...
  • Bachelor's degree or equivalent preferred
  • 3+ years of experience as an executive assistant or project manager
  • 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs)

Even better, you may have...
  • Experience with Ford Organizations
  • Excellent writing, editing, and proofreading skills
  • Learns new software systems and products/cloud tools with ease
  • Responsive, self-starter; takes initiative in resolving issues or concerns
  • Detail-oriented, organized, and excellent time management skills
  • Displays a high degree of integrity and maintains confidentiality of sensitive information
  • Works well independently with minimal supervision
  • Ability to work collegially and collaboratively within a team environment in an open-concept office area
  • Comfortable interacting with all levels of the organization, from executive leadership to individual contributors
  • Ability to plan, prioritize, and support multiple assignments simultaneously

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

This position is a salary grade 5 and ranges from $65,100-$109,300.
Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

For more information on salary and benefits, click here: https://fordcareers.co/GSR

Visa sponsorship is not available for this position.

This position is hybrid with a requirement to be onsite four or more days per week.

#LI-Hybrid

#LI-JB11

About Ford Motor Company

Ford Motor Company manufactures or distributes automobiles in addition to offering financial services. The company sells to dealerships for retail sales, and for sale to fleet customers, including commercial fleet customers, daily rental car companies, and governments. Ford’s vehicle portfolio includes automobiles, buses, tractors, and trucks. Retail financing includes retail installment sale contracts for new and used vehicles, and direct financing leases for new vehicles to retail customers, government entities, daily rental car companies, and fleet customers. Finance receivables in the non-consumer portfolio include products offered to automotive dealers. Ford’s environmental initiatives include compressed natural gas, flexible fuel vehicles, electric drive vehicles, Hydrogen, PC power management, and so on. Ford Motor Company was founded by Henry Ford in 1903 and is headquartered in Dearborn, Michigan.

Ford Motor Company Careers

Join the dynamic team at Ford Motor Company, a global leader in automotive innovation and manufacturing. At Ford, we are committed to driving human progress by providing outstanding vehicles and mobility solutions. This is an exciting time to become part of our inclusive team, where job opportunities abound and growth is not just a possibility, but a promise.

Work You’ll Do

At Ford Motor Company, you will collaborate with some of the brightest minds in the industry. Our professionals are at the forefront of automotive technology, leading projects that redefine transportation and sustainability. With a culture rooted in continuous improvement and respect for all, Ford offers a workplace where leadership, diversity training, and innovation are part of everyday life.

Join Our Market-Leading Team

Ford’s commitment to excellence is why we are a leader in the automotive sector. We offer a variety of career paths, from engineering to marketing, all designed to foster professional and personal growth. Our team benefits from Ford’s commitment to professional development and networking opportunities, ensuring that every team member can reach their full potential.

Innovative Work

Engage in work that makes a difference. Ford Motor Company is pioneering developments in electrification, autonomous vehicles, and smart mobility solutions. Our team of over 190,000 employees worldwide is dedicated to crafting experiences that improve the way the world moves.

Be Part of a Great Team

Working at Ford means more than just having a job; it means being part of a global family. Our culture promotes teamwork, integrity, and respect—values that underpin everything we do. We believe in nurturing a diverse and inclusive environment where every employee can thrive.

Future-Proof Your Career

Ford Motor Company is not just a great place to work; it’s a place to build a lasting career. Our employees enjoy competitive benefits, comprehensive health care, and retirement plans that rank among the best in the industry. We support career advancement through extensive training programs and hands-on experience in the latest automotive technologies.

Explore Job Opportunities and Internships

Whether you’re a seasoned professional looking for your next challenge or a student interested in an internship, Ford has opportunities that will harness your skills and ignite your ambition. Our hiring process is straightforward and respectful, designed to match your skills and passions with the right position.

Stay Connected

Join Our Team Search open positions that match your skills and interests. We look for passionate, curious, creative, and solution-driven team players. Ready to start your journey with Ford? Prepare your resume, sharpen your interview skills, and become part of a company that’s building the future of transportation.

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Learn more about Ford Motor Company
Size
183,000 employees
Market Cap
$44.8 billion
Industry
Manufacturing & Automotive
Net Income
-$1.2 billion
Founded
1903
5 Year Trend
-2.1%
Revenue
$127.1 billion
NASDAQ
F
* Ladders Estimates

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