The Executive Coordinator is responsible for serving as the primary administrative support person for the Chief Executive Officer, Executive Vice President or Senior Vice President at St. Jude Children's Research Hospital. Monitors and coordinates the department budget, expenses, and resources. May coordinate the grant application process. Implements and maintains processes to ensure effectiveness and efficiency of department services. Uses autonomy and discretion to handle confidential matters. Serves as the communication liaison for the executive. Plans special events and manages the Executive's calendar.
Job Responsibilities:- Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
- Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
- Support the planning and coordination of department or organization wide events/ meetings.
- Work with departmental and institutional managers to manage and monitor the department budget.
- Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
- Supports Chief Executive Officer, Executive Vice President or Senior Vice President, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
- Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
- Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.
- Support the management of compliance issues.
- Mentor junior members of admin team.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Maintains regular and predictable attendance.
Minimum Education and/or Training:- High school diploma/GED required.
- Bachelors degree preferred.
- Experience supporting executive leadership preferred.
Minimum Experience:- Minimum Requirement: 8+years experience in administration or related area.
- Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
- Substantial experience planning/ coordinating events including coordination and vendor management.
- Substantial experience managing communication with stakeholders including senior leaders.
- Substantial experience in document management, reporting and analysis.
- Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
CompensationIn recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $31.50 - $55.00 per hour for the role of Executive Coordinator for Chief Nursing Executive.
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