We9re now looking for a Business Associate to support our leadership team. This is an execution-focused role combining business and executive support - ideal for someone who thrives on precision, efficiency, helping executives save time, and building automated systems.
This role is for someone who thrives in high-ownership environments and enjoys building systems that make organizations run faster and smarter. You will operate as a trusted operational partner to leadership and play a key role in scaling the company9s internal infrastructure.
Who You Are- 3+ years in operations, client services, or project/program management (2+ years in tech required, ideally high-growth/startup).
- Real, proven cases of taking complex projects end-to-end without guidance.
- Real, proven cases of process automation with AI tools (LLMs, Zapier, Make, n8n, custom scripts, etc.).
- Proficient in Google Workspace, Notion, Slack, Jira, Figma; comfortable recording Loom sessions.
- Familiarity with HR/recruitment tools (Ashby, Deel, Checkr).
- Ability to work at high velocity -you get a task, and within hours it9s done.
- Not satisfied with 4just fine4 - you move fast while aiming for excellence.
- Exceptional attention to detail; proven ability to structure and execute flawlessly.
- Startup mindset: ownership, speed, and ability to thrive with little hand-holding.
- Strong English (C1+).
Key ResponsibilitiesOperations & Program Leadership- Own and manage critical operational workflows across legal, finance and leadership operations.
- Drive cross-functional projects end-to-end, coordinating stakeholders and ensuring on-time execution.
- Oversee preparation and management of contracts, NDAs, and operational documentation
- Conduct rapid research on vendors, markets, and operational solutions, delivering clear recommendations and decision-ready insights.
- Proactively identify operational gaps and implement improvements before they become blockers.
People Operations & Recruiting- Own and continuously improve the employee onboarding experience and internal people operations processes.
- Coordinate and streamline the recruitment pipeline, ensuring a smooth candidate and hiring manager experience.
- Support workforce operations including compliance, documentation, and HR system maintenance.
- Plan and manage business travel logistics and internal events.
- Contribute to building scalable internal culture and operational practices.
Finance & Administrative Operations- Own core operational finance workflows including invoicing, payment tracking, and financial documentation management.
- Maintain organized, audit-ready financial records and operational documentation.
- Coordinate with external partners (CPA, legal, vendors) to ensure timely compliance and operational accuracy.
- Improve internal financial processes and reporting where possible.
Systems, Automation & Process Design- Identify operational inefficiencies across the organization and design scalable systems to eliminate manual work.
- Build and maintain automation workflows using AI and no-code tools.
- Develop and maintain operational playbooks and documentation to enable repeatable and scalable processes.
- Act as an internal champion for operational excellence, automation, and productivity improvements.
What We Offer- Ownership over a core cybersecurity product
- Direct collaboration with founders and senior engineers
- High autonomy and real impact on product direction
- Fully remote & flexible work setup
- Competitive compensation
