Job Summary/OverviewThe Executive Business Partner provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. The Executive Business Partner is a highly skilled strategic and administrative partner who enhances effectiveness, capacity and impact of senior executives. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership.
The Executive Business Partner serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, project management, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment.
Essential Duties and Responsibilities- Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development. Ensuring timelines, deliverables, and responsibilities are clearly defined and successfully executed.
- Ensure project outcomes align with the executive's goals, organizational strategy, and annual operating plans.
- Conduct research, collect, and analyze data to support executive decision making and strategic initiatives.
- Build dashboards, trackers, and reporting tools to provide the executive with visibility into project health, risks, and dependencies.
- Lead and support cross-functional initiatives, tracking progress, surfacing risks, and driving accountability across teams to ensure milestones and deliverables are met.
- Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors.
- Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc.
- Monitor, refine, and improve operational processes, recommending and implementing solutions that enhance efficiency, communication flow, and executive productivity.
- Manage complex and dynamic executive calendars, proactively assessing priorities, anticipating conflicts, and ensuring alignment with strategic objectives.
- Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion.
- Oversee domestic and international travel logistics, meeting preparation, and briefing materials to ensure the executive is fully prepared for all engagements.
- Submit executive expensive reports timely.
- Perform additional duties and special projects as assigned.
Knowledge, Skills, Competencies, and Abilities- Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership.
- Strong analytical, reasoning, and critical thinking abilities.
- Strategic thinking and the ability to understand business context, anticipate needs, and proactively solve problems.
- Excellent written and verbal communication skills with executive presence.
- Highly organized with strong time management, prioritization, and multitasking capabilities.
- High emotional intelligence, relationship-building capability, and the ability to establish trust at all levels of the organization.
- Adaptable and proactive in a dynamic, fast changing business environment.
- Demonstrated ability to manage competing priorities with poise and sound judgment.
- Service oriented mindset with a continuous improvement orientation and the ability to lead operational efficiency enhancements.
- Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials.
Required Qualifications- Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience.
- 10+ years of experience collaborating with and supporting multiple senior leadership, preferably in HR, Legal, Finance, or Corporate environments.
- Demonstrated success in roles that require both administrative excellence and strategic partnership elements (e.g., project management, operations coordination)
- Active North Carolina Notary Public certification (or ability to obtain promptly).
