Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years of administrative or business support experience, particularly in scheduling and travel management for executives.
  • Bachelor's Degree or equivalent experience in a relevant field such as Business Administration or HR.
  • Strong proficiency in Microsoft Office Suite and collaboration tools like Teams and SharePoint.
  • 3+ years of experience managing administrative budgets.
  • Demonstrated mentorship or supervisory experience in EA roles.

Responsibilities

  • Manage complex scheduling and calendars for the CVP of Security Engineering.
  • Plan and organize domestic and international travel logistics.
  • Build strategic relationships with business stakeholders and leaders.
  • Understand and prioritize critical business needs and decisions affecting a manager’s time.
  • Facilitate meetings, note-taking, and logistics for staff events, conferences, and off-sites.
  • Collaborate with various teams, including the Chief of Staff and Business Operations, to enhance organizational efficiency.
  • Help manage business processes and events related to team budget reviews and leadership meetings.

Benefits

  • Access to comprehensive support and development programs.
  • Opportunities for professional mentorship and teamwork.
  • Participation in team morale and engagement events.
  • Work in a dynamic and fast-paced environment with a focus on confidentiality and discretion.
Full Job Description
Responsibilities
  • Proactively manage complex calendaring for the CVP of Security Engineering.
  • Provide end-to-end complex domestic and international travel planning.
  • Develop & maintain strategic working relationships with key business stakeholders/leaders across the organizations.
  • Develop an understanding of critical business needs, enabling appropriate decisions which impact a manager's time.
  • Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meeting logistics, note-taking, material preparation and work with the global teams.
  • Partner with the Chief of Staff, Lead EA, Peer EAs and Business Operations team to effectively run the organization.
  • Helping to manage the Rhythm of the Business and people processes, including the team's budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions.
  • Coordinate team morale events and/or broader team-wide events.
  • Participate in various admin-built SME teams in collaboration with the admin and business operations community.
  • Judgment in dealing with confidential information and ensuring accurate and timely distribution of information.
  • Professional presence always, as a representative of the team and Microsoft to internal and external business partners.
  • Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant, timely, and accurate reports.
  • Execute effective space management tactics, office moves as required and coordinate with the CISO team space planner.
  • Provide mentorship and leadership to administrators as part of a team.
  • Embody our Culture and Values.


Qualifications

Required Qualifications
  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.

Preferred Qualifications
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
  • 5+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  • Experience serving as mentor, manager or lead EA role
  • Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder a plus.
  • Interpersonal, organizational, planning and time management skills.
  • Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively. The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.
  • Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action.
  • Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions.
  • Adaptable and work in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
  • Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism.
  • Experience supporting an executive in a face-paced, corporate environment.
  • Organizational, analytical, anticipatory, and written communication skills.


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

Explore Career Opportunities at Microsoft

Whether you're a seasoned professional looking for your next challenge or a recent graduate eager to start your career, Microsoft has a position that suits your skills and ambitions. We are committed to fostering a culture of growth and learning, where every team member is supported in expanding their horizons.

Internship Programs

Kickstart your career with a Microsoft internship. Our internships provide invaluable workplace experience and networking opportunities in a supportive and dynamic environment. You'll work on real projects, learn from industry leaders, and gain the skills necessary for a successful career in technology.

Employment Benefits

Choosing a career at Microsoft means more than just a job. Our employees enjoy a range of benefits designed to empower them both professionally and personally. These include comprehensive health benefits, flexible working conditions, and opportunities for career advancement through professional development and diversity training.

Inclusive Culture and Diversity

At Microsoft, we believe that innovation comes from diversity of thought and inclusion. We are committed to a workplace where everyone feels valued and inspired. Our leadership is dedicated to fostering an environment where diverse perspectives lead to breakthrough innovations and a competitive edge.

Grow with Us

Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

Microsoft is a place where you can build a professional network that spans the globe. Our employees benefit from connections with top-tier professionals and industry leaders, which opens doors to innovative projects and collaborative opportunities that are second to none.

Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

Stay Connected

Keep up to date with the latest at Microsoft Careers by subscribing to our job alert emails. Get tailored content that aligns with your career preferences and discover the exciting and rewarding opportunities that await at Microsoft.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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