Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years of administrative or business support experience in an executive setting.
  • Bachelor's Degree in a related field or equivalent experience preferred.
  • 3+ years managing administrative budgets or related activities.
  • Strong conflict resolution and communication skills with executive presence.
  • Experience in fast-paced global organizations with confidential information handling.
  • Proficiency in Microsoft 365 and ability to learn new technologies quickly.

Responsibilities

  • Provide strategic calendar support, prioritizing leadership focus and managing conflicts.
  • Collaborate with leadership to plan CAPE's business rhythm and ensure clear agendas and follow-ups.
  • Manage all aspects of domestic and international travel for executives, including complex itineraries.
  • Oversee logistics for executive meetings and events, ensuring all details are managed efficiently.
  • Participate in CAPE's administrative support model to maintain global coverage and clear handoffs.
  • Support core business operations such as expense management, recruitment, and onboarding efforts.
  • Drive operational excellence by anticipating risks and simplifying workflows using data and AI tools.

Benefits

  • Access to Microsoft 365 and other advanced tools for enhancing productivity.
  • Opportunities for continuous improvement and operational excellence.
  • Involvement in diverse tasks spanning product, engineering, and executive operations.
Full Job Description
Overview

Are you energized by helping a senior leader and global organization operate at their best? The Copilot & Agent Ecosystem (CAPE) team works across Microsoft, customers, and partners to build and scale the agentic ecosystem and accelerate the impact of Copilot and agents across the Microsoft portfolio.

As the Executive Business Administrator supporting the Corporate Vice President of CAPE, you will be a trusted administrative partner to the CVP and work closely with the Chief of Staff and leadership team. You will protect leadership time, operate the executive calendar and rhythm of business as a connected operating system, ensure readiness for critical engagements, and drive decisions and action items to closure.

CAPE is a global, fast-moving organization where priorities can change quickly and the work often spans product, engineering, customers, partners, and senior executive offices. Success requires sound judgment, discretion, crisp communication, attention to detail, and the ability to move work forward through ambiguity. You will also help simplify and improve administrative practices by using Microsoft 365, Copilot, and other approved tools responsibly.

Responsibilities
  • Provide strategic calendar and time-planning support for the CVP, using a strong understanding of leadership priorities and operating style to protect focus time, resolve conflicts, manage tradeoffs, and reduce low-value calendar noise.
  • Partner with the Chief of Staff and leadership team to plan and execute CAPE's rhythm of business, including leadership forums, business reviews, All Hands meetings, people and rewards cadences, and other priority moments; ensure agendas, preparation, decisions, and follow-through are clear.
  • Manage domestic and international travel and executive engagements end to end, including complex itineraries, documentation, customer and partner meetings, Executive Briefings, conferences, speaking engagements, and coordination with security and executive offices as needed.
  • Own executive meeting and event logistics, including scheduling, attendee coordination, rooms and Teams links, audiovisual readiness, catering, briefing materials, notes, action tracking, and resolution of last-minute issues.
  • Operate as part of CAPE's shared administrative support model, enabling clear handoffs and global coverage, following standardized intake and calendar practices, and prioritizing CAPE leadership and all-up business commitments.
  • Support core business operations, including executive expenses and interim approvals, discretionary budget and purchase-order tracking, headcount and recruiting administration, onboarding and offboarding, distribution and security groups, hardware, and space management.
  • Drive operational excellence and continuous improvement by closing the loop on requests, anticipating risks, simplifying workflows, using data and approved AI tools to improve efficiency, and contributing leadership and mentorship within the Business Support community.


Qualifications

Required Qualifications:
  • 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:
  • Bachelor's Degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or a related field, or equivalent experience.
  • 3+ years of experience reviewing and managing administrative budgets for travel, events, morale, training, or related activities, or equivalent experience.
  • Demonstrated executive presence, conflict resolution, cross-team communication, discretion, and comfort representing a leader and organization with internal and external stakeholders.
  • Experience directly supporting senior executives in a fast-paced, global organization and working with highly confidential information.
  • Demonstrated experience managing complex calendars, domestic and international travel, executive events, rhythm-of-business activities, and administrative budgets.
  • Proficiency with Microsoft 365 applications and the ability to learn internal systems, new technologies, and approved AI productivity tools quickly.

#DPG #DPGHiring

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

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Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

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Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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