Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years of experience in administrative support or business operations in fast-paced environments.
  • Bachelor's Degree in relevant field or equivalent experience preferred.
  • 2+ years of mentoring experience.
  • 3+ years managing administrative budgets for events, travel, and training.
  • Proven expertise in meeting scheduling and travel logistics for executives.
  • Proficiency in Microsoft Office including Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint.

Responsibilities

  • Manage and maintain executive calendars, ensuring accuracy and responsiveness.
  • Coordinate meeting logistics, resolving scheduling conflicts proactively.
  • Support onboarding and offboarding processes for new employees.
  • Facilitate team experience activities in alignment with leadership goals.
  • Plan and execute meetings and events, managing all logistics and resources required.
  • Build cross-organizational networks to enhance communication and collaboration.
  • Drive execution of meeting cadence in partnership with leadership.

Benefits

  • Eligibility for benefits and other compensation packages.
  • On-site work requirement fosters direct team collaboration and engagement.
  • Opportunities for professional development and mentorship within the administrative community.
Full Job Description
We are seeking a highly organized and proactive Executive Business Administrator. This role is centered on calendar management and team support, helping ensure day-to-day operations run smoothly, priorities stay aligned, and the team can execute effectively.

This is a hands-on role requiring strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced environment. You'll play a key role in keeping operations running efficiently while supporting a positive, productive team experience.

This role requires to be on-site at the Microsoft Redmond campus a minimum of three days per work week. Occasional travel to the Silicon Valley Campus may be required.

Responsibilities

In this role, you will provide reliable, detail-oriented support to help the leaders and team members operate effectively. You'll anticipate needs, remove administrative friction, and adapt to evolving priorities while maintaining a high level of organization, accuracy, and responsiveness.

Calendar & Travel Management
  • Manage and maintain calendars with a focus on accuracy, prioritization, and responsiveness.
  • Seek business context to resolve ambiguity, prioritize meetings, and identify key participants.
  • Coordinate meeting logistics (attendees, rooms, Teams links, materials) to ensure seamless execution
  • Resolve scheduling conflicts and communicate updates clearly to stakeholders.Arrange domestic and international travel, including logistics, any required documentation (passports/visa) and policy compliance.
  • Reconcile expenses promptly and within company policy.

Team Support & Operations
  • Support onboarding and offboarding activities, including equipment and access coordination
  • Maintain accurate team data (headcount tracking, org updates, distribution lists)
  • Assist with space logistics, office moves, and general team needs
  • Support hardware procurement, inventory tracking, and issue resolution
  • Partner with the admin community to provide coverage and coordination as needed
  • Manage team discretionary budget in partnership with Chief of Staff; track spending and approve expenses
  • Facilitate team experience activities and engagement in alignment with leadership
  • Maintain data accuracy in Employee Central and space maps

Event Coordination and Logistics
  • Lead end-to-end planning and execution of meetings and events, including venue, AV, catering, and scheduling
  • Develop detailed workback schedules, engage internal and external resources, and mobilize support as needed
  • Collaborate closely with stakeholders to ensure successful event delivery and continuous improvement

Discipline Growth and Development
  • Model professional conduct and leadership within the Business Support discipline
  • Stay composed and self-aware during high-stakes or challenging situations
  • Actively participate in administrative trainings, meetings, and corporate initiatives
  • Foster meaningful relationships and build community across the organization
  • Mentor peers and be open to mentorship; exchange best practices and insights
  • Support onboarding of new administrative team members

Cross-Functional Collaboration and Communication
  • Build cross-org networks and serve as liaison between executives and teams
  • Consolidate and share information to prepare key stakeholders and inform broader teams
  • Communicate with external partners and third-party stakeholders as needed
  • Represent leaders and the company professionally and appropriately

Rhythm of Business (ROB)
  • Maintain distribution channels including security groups, M365 memberships, and GMM lists
  • Understand and align with annual and ongoing ROB cycles
  • Own and drive meeting cadence execution in collaboration with leadership and Chief of Staff


Qualifications

Required Minimum Qualifications
  • 5+ years of experience in administrative support, business operations, or customer service within fast-paced environments.

Preferred Qualifications
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
  • 2+ years experience serving as mentor to others.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  • Proven expertise in scheduling meetings and events, managing travel logistics, and handling administrative tasks for executive or upper-level management.
  • Proficiency in Microsoft Office products, including: Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

Explore Career Opportunities at Microsoft

Whether you're a seasoned professional looking for your next challenge or a recent graduate eager to start your career, Microsoft has a position that suits your skills and ambitions. We are committed to fostering a culture of growth and learning, where every team member is supported in expanding their horizons.

Internship Programs

Kickstart your career with a Microsoft internship. Our internships provide invaluable workplace experience and networking opportunities in a supportive and dynamic environment. You'll work on real projects, learn from industry leaders, and gain the skills necessary for a successful career in technology.

Employment Benefits

Choosing a career at Microsoft means more than just a job. Our employees enjoy a range of benefits designed to empower them both professionally and personally. These include comprehensive health benefits, flexible working conditions, and opportunities for career advancement through professional development and diversity training.

Inclusive Culture and Diversity

At Microsoft, we believe that innovation comes from diversity of thought and inclusion. We are committed to a workplace where everyone feels valued and inspired. Our leadership is dedicated to fostering an environment where diverse perspectives lead to breakthrough innovations and a competitive edge.

Grow with Us

Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

Microsoft is a place where you can build a professional network that spans the globe. Our employees benefit from connections with top-tier professionals and industry leaders, which opens doors to innovative projects and collaborative opportunities that are second to none.

Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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