Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years of executive administrative support experience in a high-level management environment.
  • 7+ years preferred supporting VP/CVP level executives, with complex calendar management.
  • Experience leading or mentoring Executive Assistants or similar teams.
  • Skills in managing large organizational budgets, events, and operations at scale.
  • Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.

Responsibilities

  • Lead and cultivate a high-performing team of Executive Assistants for the AMERS leadership team.
  • Set and uphold standards of excellence within the EA community, fostering growth and development.
  • Champion a culture of trust and accountability to ensure seamless support for leaders.
  • Provide strategic calendar management, aligning executive time with business priorities.
  • Facilitate communication and logistics coordination across the Leadership Team, ensuring effectiveness in operations.
  • Drive operational excellence by streamlining processes and reducing administrative burdens.
  • Execute high-impact leadership events, ensuring exceptional attendee experiences.

Benefits

  • Access to a collaborative and inclusive work culture.
  • Opportunities for professional growth and leadership development.
  • Support for work-life balance initiatives.
  • Comprehensive resource and operational management support.
  • Involvement in strategic decision-making and high-level projects.
Full Job Description
Overview

As the Executive Business Administrator (EBA) supporting the CVP for the AMERS region within Cloud Operations + Innovation (CO+I), you will serve as a strategic partner to the Executive Office-driving operational excellence, enabling leadership effectiveness, and fostering a high-performing, inclusive support culture.

This role goes beyond traditional executive support. You will lead and set the tone for a team of Executive Assistants across the AMERS leadership team (LT), building a strong, collaborative, and high-trust culture that ensures seamless support for senior leaders. You will operate with maturity, sound judgment, and a people-first mindset-while holding a high bar for excellence.

Responsibilities

Executive Office Leadership & Culture

  • Lead and develop a team of Executive Assistants supporting the AMERS LT, creating a strong, inclusive, and high-performing team culture.


  • Set clear standards for excellence across the EA community; coach, mentor, and support growth and development.


  • Foster a culture of trust, collaboration, and accountability-ensuring coverage, continuity, and partnership across the LT.


  • Lead with empathy and professionalism; create an environment where EAs and leaders feel supported and set up for success.


Strategic Executive Support & Calendar Leadership

  • Provide proactive, strategic calendar management for the CVP, aligning time to top priorities and business outcomes.


  • Anticipate needs, manage competing priorities, and make high-quality decisions in real time.


  • Ensure alignment across the Executive Office, Chief of Staff, Business Managers, and LT to optimize leader effectiveness.


  • Maintain strict confidentiality and discretion in all aspects of the role.


Leadership Team (LT) Enablement

  • Partner closely with the Chief of Staff and LT to ensure seamless coordination, strong communication, and consistent execution.


  • Ensure the LT is well-supported with clear logistics, preparedness, and follow-through across meetings, travel, and priorities.


  • Drive consistency and best practices across LT support, reducing friction and improving overall effectiveness.


Rhythm of Business (ROB) & Operational Excellence

  • Drive execution of the AMERS Rhythm of Business in partnership with the Chief of Staff and Business Management team.


  • Ensure meetings are purposeful, well-prepared, and aligned to business priorities.


  • Identify opportunities to streamline processes, improve efficiency, and reduce administrative burden across the org.


Cross-Functional Partnership & Communication

  • Build strong partnerships across executive offices, business managers, HR, finance, and central teams.


  • Act as a connector across organizations to drive alignment, share information, and unblock progress.
  • Proactively communicate updates and ensure stakeholders are aligned on priorities and execution.


Event & Offsite Leadership

  • Lead planning and execution of high-impact leadership events (e.g., LT offsites, QBRs, town halls).


  • Design and execute workback plans, ensuring high-quality delivery and strong attendee experience.


  • Partner with internal and external stakeholders to deliver seamless end-to-end execution.


Resource & Operations Management

  • Oversee executive office operations, including budgets, expenses, space planning, and vendor coordination.


  • Ensure compliance with policies while optimizing resources to support the business.


  • Support headcount planning and organizational initiatives as needed.


Travel & Logistics

  • Oversee complex, global travel planning for the CVP, ensuring efficient, well-coordinated itineraries.


  • Anticipate risks and proactively manage changes to minimize disruption.


Qualifications

Required Qualifications

  • 5+ years Administrative, Executive Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.


Other Requirements:
  • Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.


Preferred Qualifications

  • 7+ years of experience supporting senior executives (VP/CVP level or equivalent), including complex calendar management and executive operations
  • Experience leading or mentoring Executive Assistants or business support teams.


  • Proven ability to build and sustain a positive, high-performing team culture.


  • Proven partnership skills with executive leadership, business managers, and cross-functional teams.


  • Experience supporting large, complex organizations with distributed leadership teams.


  • Experience managing budgets, events, and operational processes at scale.
  • Experience operating in a fast-paced, high-ambiguity environment with strong prioritization and decision-making skills.
  • Demonstrated ability to build trust and handle highly confidential information with discretion.


What Makes You Successful in This Role

  • Executive presence & maturity - Trusted partner who leads through influence and sound judgment.


  • People leadership mindset - Invests in others, builds culture, and raises the bar across the EA community.


  • Respectful leadership + accountability balance - Leads with empathy while driving high standards and outcomes.


  • Operational excellence - Brings structure, clarity, and consistency to a complex environment.


  • Proactive & anticipatory - Spots issues early and acts before they become problems.


  • Connector & collaborator - Builds lasting relationships and esnures alignment across teams.


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

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Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

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Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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