5+ years of experience in administrative or business support roles for executive management.
Proven organizational, planning, and time management skills.
Proficient in Microsoft Office Suite, especially Excel and PowerPoint.
Strong interpersonal skills and ability to maintain professionalism under pressure.
Demonstrated capability to work independently with a keen eye for detail.
Experience in teamwork, building effective relationships across diverse individuals.
Excellent problem-solving and decision-making abilities.
Responsibilities
Proactively manage executive calendars and prioritize requests based on business needs.
Coordinate domestic and international travel logistics and agendas efficiently.
Assist in organizing meetings and team morale events, facilitating business rhythm activities.
Maintain ROB calendar and ensure timely updates and communications.
Prepare and process expense reports for executives and staff.
Ensure compliance with administrative policies and procedures for operations.
Manage onboarding and headcount activities, supporting team growth.
Benefits
Comprehensive benefits package including health, dental, and retirement plans.
Professional development opportunities and support for continuing education.
Flexible working conditions to maintain work-life balance.
Access to company events and morale activities.
Full Job Description
As an Executive Business Administrator (Consultant) for AG Consulting Partners, a typical day might include the following:
Proactively manage GM's calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
Managing/coordinating domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
Working with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
ROB calendar management
Preparing and process expense reports Business Support
Ensuring compliance of administrative operational policies and procedures
Processing expense report approvals for team members
Managing headcount, recruiting and onboarding activities
Maintaining and manage HeadTrax transactions for vendors, CSGs and FTEs
Creating and maintaining org charts, distribution lists, office maps
Assisting in budget management (T&E, Training, Morale dollars), ensuring appropriate spend Team Support
This job is for you if:
You like helping people and don't need to take credit for success. You're patient and calm under pressure. You're motivated and thrive in ambiguity. You know how to influence others without authority.
You are great at holding people accountable and influencing decision-making.
You're humble. You view every experience as an opportunity to learn something new.
You enjoy solving problems. You love taking on difficult challenges and finding creative solutions. You don't get easily discouraged. If you don't know the answer, you'll dig until you find it.
You pay attention to the details. As far as you're concerned, anything worth doing is worth doing right every time. You stay focused, and nothing falls through the cracks on your watch.
You think on your feet. You like learning new things, and you can learn quickly. When things change, you know how to roll with the punches.
You communicate clearly. You can explain almost anything to anyone, and you're comfortable communicating in writing and meetings.
Requirements
You have:
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Excellent interpersonal, organizational, planning and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively. The aptitude for adapting to changing circumstances.
Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
Exercised sound judgment, tact, diplomacy, integrity and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.
An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.
Worked successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals.
Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required.
Strong communication skills, both verbal and written.
You might also have:
Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
The ability to maintain confidentiality.
A strong sense of urgency.
Benefits
The compensation for this position is tailored to reflect your unique skill set, relevant experience, and the current dynamics of the job market. We strive to ensure that our compensation package is competitive and fair, taking into account various factors to provide a rewarding opportunity for our team members.
The annual salary range for this role is: 85,000 - 110,000 in addition to our comprehensive benefits package.
