Overview

The Executive Assistant to VP, Philanthropy, reports to the Vice President and is part of the team that supports the department's annual and campaign goals.

The Executive Assistant to VP, Philanthropy, provides proactive executive level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The Executive Assistant to VP, Philanthropy, will plan, prioritize, and organize a diversified workload in a fast-paced environment. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.

Some travel and weekend and evening work may be required.

This is a primarily in-person role at our South Lake Union campus, with the potential for occassional hybrid or remote days.

Responsibilities

• Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
• Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
• Exercise judgement within defined procedures and practices to determine appropriate action.
• Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
• Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
• Assist in training department team members and on-boarding new hires.
• May support executive level recruitment activities.
• Generate memos, emails, reports, and presentations.
• Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
• Manage all department event/meeting related activities.
• Coordinate the allocation of space for department employees.
• Support department budget development and reconciliation.
• Assist with the production of executive and department deliverables.
• Draft, edit, and proofread business correspondence and presentations.
• Mange time and expense approvals on behalf of the executive as requested.
• Coordinates VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Five years administrative support experience required.
• Advanced proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Experience with virtual meeting platforms such as Zoom and MS Teams.
• Experience learning new software/technologies to successfully perform assigned tasks.
• Experience in roles requiring organization and strong attention to detail.
• Experience in meeting coordination, scheduling, and planning.
• Problem-solving mindset and ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS:

• Experience in nonprofit, research, or health care environment with campaign planning or campaign implementation experience.
• Proficiency with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Strong time management skills.
• Exceptional communication skills: the ability to communicate clearly and concisely, both verbally and in writing.
• Ability to analyze and revise operating practices to continually improve efficiency.
• Ability to work well with all levels of internal management and staff.
• The ability to juggle multiple critical requests autonomously and effectively.
• Demonstrates discretion and confidentiality.
• Thrives in a fast paced and dynamic environment and exhibits calmness under pressure.

The annual base salary range for this position is from $80,475 to $120,682, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information