Job Description

UW MEDICINE’S AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER

WORK SCHEDULE
100% FTE
WEEKDAYS

POSITION HIGHLIGHTS
This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy

PRIMARY JOB RESPONSIBILITIES

• The Executive Assistant will independently plan, coordinate, and implement policies and procedures to support the Chief Ambulatory Officer (CAO) and the Chief Nursing Officer (CNO), so that all regulatory requirements are met

• Acts as a communication liaison with UW Medicine leadership and community leaders as needed

• Communication and Liaison with various stakeholders, ensuring clear conveyance of the CAO’s messages and managing feedback appropriately

• Operate independently, make decisions and take actions with delegated authority to support high-level executives, including the CAO

• Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences

• Meeting the demands of competing stakeholders, each with unique needs and expectations

• This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders, staff, and the general public

• Records, composes and edits minutes of meetings as requested

• Independently managing both short-term tasks and long-term projects

• Handling highly confidential and sensitive information with the utmost discretion and professionalism

• Serves as a confidential liaison to the Chief Ambulatory Officer and manages the executive calendar and coordinates day-to-day activities of the Chief Ambulatory Office

• Independently arranges and coordinates committee meetings, special events, open forums, and other hospital activities

• Schedules appropriate accommodation, orders/operates equipment, and coordinates logistical activities as needed

• Utilizing various software and tools for document preparation, calendar management, and communication

REQUIRED:

• Bachelor's Degree in Business Administration, Communications, Healthcare Administration, or related degree

• 5 years’ experience supporting a C level executive.

• Equivalent experience may substitute for degree requirement

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$106,140.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable