High-profile founder is looking for an Executive Assistant to join her team. With their recent Series A, this is an incredible opportunity to join a fast-growing startup and be an early member of the team! In this role, you will provide administrative support to the Founder and team to ensure the day-to-day runs smoothly and efficiently, including email drafting, calendar management and scheduling, inbox organization and triage, interim office management, and other administrative tasks. Someone sharp, entrepreneurial, and determined, who is extremely organized and detail-oriented and navigates ambiguity with calm focus. This role is in-office based in NYC in Union Square. 140-150K DOE + benefits, bonus, and unlimited PTO.
Responsibilities:- Own the Founder's calendar with prioritization, ensuring priorities are aligned and time is optimized.
- Manage inbox triage and draft responses on the Founder's behalf.
- Prepare briefing materials, presentations, and reports for board meetings, investor meetings, and key decisions.
- Attend meetings, take notes, track action items, and ensure follow-through.
- Plan and execute company events, off-sites, and team gatherings.
- Coordinate travel arrangements across multiple time zones.
- Provide interim office management support, such as receiving packages, organizing the snack program, and helping establish other office systems.
- Serve as a point of contact for internal and external stakeholders.
- Support ad hoc administrative tasks and projects as needed
Qualifications: - 2-3 years of experience as an Executive Assistant or similar role, ideally in startups or fast-paced environments.
- Exceptional written and verbal communication skills.
- Proactive problem-solver who anticipates needs before being asked.
- Comfortable with ambiguity and rapid context-switching.
- High emotional intelligence and the ability to build relationships at all levels.
- Impeccable discretion with confidential information.
- Tech-savvy and quick to learn new tools.
- Unflappable under pressure with strong attention to detail.
- Curious and comfortable working with new tech, including AI tools.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
