Executive Assistant - SVP, Strategy, Portfolio & Hubs (onsite, Billerica, MA)

Merck Group • $85K — $131K *
Billerica, MA 01821In-Person
Pharmaceuticals & Biotech
5 - 7 years of experience
Reposted 3 weeks ago
Job Overview by Ladders

Qualifications

  • High School Diploma or GED required; Bachelor's degree in Business Administration preferred.
  • 5+ years of experience supporting senior-level management, preferably in pharma or healthcare.
  • Strong organizational and time-management abilities with multitasking skills.
  • Experience coordinating across different time zones domestically and globally.
  • Proficient in Microsoft Office Suite and familiar with AI concepts.

Responsibilities

  • Manage SVP's calendar, scheduling meetings, and coordinating travel arrangements.
  • Plan and coordinate meetings, ensuring SVP is well-prepared with agendas and materials.
  • Assist in project management, tracking progress and deadlines on initiatives.
  • Act as liaison between SVP and stakeholders, cultivating positive relationships.
  • Handle sensitive information with confidentiality and discretion.
  • Work independently and collaboratively with minimal oversight.

Benefits

  • Health insurance coverage.
  • Paid time off (PTO).
  • Retirement contributions.
  • Potential for performance-based bonuses.
Full Job Description
Work Location: Billerica, Massachusetts
Shift:
Department: HC-RD-S R&D Strategy Portfolio, External Innovation, Hubs
Recruiter: Beverly Dellisola

This information is for internals only. Please do not share outside of the organization.

Your Role:

EMD Serono in Billerica, MA is seeking an Executive Assistant to support their Senior Vice President, Strategy, Portfolio, and Hubs (SPH).

Responsibilities:
  • Administrative Support: Manage the calendar for the Senior Vice President, Strategy, Portfolio, and Hubs (SPH). Schedule meetings, coordinate travel arrangements, prepare and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, team calls, and mail.
  • Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, manage meeting minutes, and follow up on action items. Ensure the SVP is well-prepared for meetings with relevant materials and information.
  • Project Management: Assist in the planning and execution of projects and initiatives led by the SVP. Track progress and provide updates on key projects and deadlines.
  • Work across time zones and manage calendars effectively.
  • Stakeholder Management: Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
  • Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain professionalism and a high level of confidentiality in all interactions.
  • Work independently but highly collaboratively with minimal supervision.
  • Maintain strong collaboration with all Corporate, Healthcare and R&D stakeholders in scope of the role, as well as key enabling functions like Communications, HR, Controlling, Legal.
  • Maintain strong collaboration with vendors and a network of contacts to external consultants.


Who You Are:

Minimum Qualifications:
  • High School Diploma or GED
  • 5+ years of professional experience supporting senior-level management


Preferred Qualifications:
  • Bachelor's degree in Business Administration
  • Experience in the pharmaceutical or healthcare industries
  • Strong organizational and time-management skills
  • Experience working across time zones (domestically and globally)
  • High level of professionalism, confidentiality, and discretion
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
  • Strong problem-solving skills and attention to detail
  • Proactive and detail-oriented with excellent communication skills (verbal and written)
  • Proficiency in social media versatility: experienced in both creating and capturing engaging content for various platforms, with strong text-based communication skills
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Understanding of AI concepts and demonstrated curiosity to explore AI-enabled solutions
  • Ability to work independently and as part of a team


Pay Range for this position: $41.00 - $63.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

About Merck Group

Merck Group Careers

There has never been a more opportune time to join Merck Group, a leading science and technology company in healthcare, life science, and performance materials. Merck Group offers a plethora of job opportunities that cater to a variety of skills and professional aspirations, making it an ideal environment for both seasoned experts and those at the start of their career journey.

Work You’ll Do

At Merck Group, every team member contributes to breakthrough innovations in healthcare, life sciences, and electronics. The company's commitment to diversity and innovation fuels its leadership in various sectors, driving growth and transformation globally. Merck Group’s career paths are diverse, offering positions that challenge individuals to use their skills in new ways every day, supported by robust training programs and development opportunities.

Explore Job Opportunities and Growth

Merck Group is not just about jobs; it's about building a career. With a vast array of positions, from research and development to marketing and sales, the company is keen on hiring and nurturing talent to lead industry transformation. Merck Group’s dedication to professional growth is evident in its comprehensive benefits package and performance management processes that aim to maximize individual potential.

Internship Programs

Starting with an internship at Merck Group can be a pivotal step in securing a prosperous career. Interns gain invaluable industry experience, working alongside seasoned professionals and engaging in projects that offer real-world applications of their studies. Internships often lead to full-time employment opportunities, providing a seamless transition from education to professional employment.

Inclusive Culture and Leadership

Merck Group is proud of its inclusive culture that embraces diversity and fosters an environment where all employees can thrive. The company’s leadership is committed to creating a workplace where diverse ideas lead to innovative outcomes. Merck Group also offers diversity training to ensure all team members are equipped to contribute to the company’s inclusive goals.

Networking and Professional Development

Employees at Merck Group are encouraged to engage in networking and professional development activities that enhance their career trajectories. The company hosts various networking events, workshops, and seminars that are designed to hone skills and foster connections within the industry. Leadership development programs are also a cornerstone, preparing employees for future roles of increased responsibility.

Stay Connected with Merck Group Careers

Interested candidates can explore open positions that match their skills and interests through the Merck Group careers page. The company values curious, creative, and solution-driven team players who are eager to make an impact.

Keep Up to Date

Stay informed with career tips, insider perspectives, and industry-leading insights from Merck Group professionals. These resources are invaluable for those looking to advance their careers and stay ahead in a competitive job market.

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SEARCH MERCK GROUP JOBS

READ CAREERS BLOG

Merck Group is continuously looking for individuals who are ready to drive innovation and lead in the global marketplace. Whether through full-time positions, internships, or leadership roles, Merck Group offers a career path filled with opportunities for growth, learning, and leadership.
Learn more about Merck Group
Industry
Pharmaceuticals & Biotech
* Ladders Estimates

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