`Executive Assistant – Americas
What You Will Do
Join our team and you will be joining our cause to build a world that’s safe, comfortable, and sustainable. Our Executive Assistant position will offer you the opportunity to partner with senior leaders and help support the vision of our organization. We are looking for someone who is dynamic, experienced, customer-focused and has a great track record of success supporting projects, events and successful support of Senior VP leaders. It is an exciting opportunity and a great time to join us!
In this role, you will need to be ready to showcase your senior executive level task management, planning and executive assistant experience with particular focus on anticipating needs of the leaders you support. You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders.
How you will do it:
Project Management:
- Create PowerPoint presentations for meetings and help to coordinate presentations for large scale meetings.
- Manage and prioritize projects to meet the ongoing needs, including administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations, and maintenance of calendars.
- Reporting administrative duties will be needed on an ongoing basis.
Travel and Event Planning:
- Coordinate all travel and travel expenses and help to prepare event schedules and coordinate with parties as needed.
- Help to coordinate events which involve heavy communication with internal and external customers.
General Administrative Tasks:
- Create general correspondence such as memos, reports, proposals, charts, tables and graphs.
- Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities.
- Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by the Americas team.
External Customer Management:
- Coordinate with firms, organizations and individuals from outside the organization.
Required
What we look for:
- 3+ years of executive administrative support or 10 plus years of education and combined experience.
- Experience supporting senior executives in complex organizations.
- Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint, Teams).
- Effectively communicate with individuals at all levels of the organization.
- Demonstrated ability to constantly maintain a high-level of confidentiality.
HIRING SALARY RANGE: $76,000 -$105,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us This will be an onsite role at our Glendale, WI office.
