Job Description This position is located at Shake Shack's New York City Support Center. It supports our Chief People Officer and our Chief Financial Officer.
Our Executive Assistants are highly-respected because their skills are quite simply, essential. You'd be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, partnering with leadership across lines of business. "EQ" skills to build bridges, forge alliances and encourage people to want to work with you.
You're a calm head and steady hand to deal with every day challenges and the unexpected.
Essential Job Duties and ResponsibilitiesAdministrative & Calendar Management (30%)- Interface directly with other senior executives and their support teams to calendar key meetings.
- Understand each day's priorities so you can be strategic about how you direct inquiries and requests.
- Prepare agendas, materials, notes and key next steps for large cross-functional meetings.
Travel Coordination (15%)- Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels.
- Coordinate these schedules between executives based in multiple cities.
Event Planning (15%)- Plan and execute high profile events, including all-hands meetings, off-sites and team building activities.
New Hire Onboarding (15%)- Assist with on-boarding new team members - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization.
Expense & Vendor Management (15%)- Support expense reports and execute signatures/approvals for vendor contracts, purchase orders, etc.
Efficiency & Executive Support (10%)- Champion efficiency, executive time and a willingness to go the extra mile without being asked.
Minimum QualificationsEducation:- Bachelor's Degree in Marketing, Communications, or a related field.
Work Experience:- 2-4 years of relevant experience.
- At least three years supporting a Vice President or higher-level executive.
Skills & Competencies:- Solid written and verbal communication skills, including strong grammar and a rich vocabulary
- Ability to multi-task and prioritize deadlines/deliverables.
Preferred QualificationsEducation:- Bachelor's Degree in Marketing, Communications, or a related field.
Work Experience:- 2-4 years of relevant experience.
- At least three years supporting a Vice President or higher-level executive.
Skills & Competencies:- Solid written and verbal communication skills, including strong grammar and a rich vocabulary
- Ability to multi-task and prioritize deadlines/deliverables.
- A passion for growth in marketing or communications is a plus.
Physical Requirements- Precise hand/eye coordination: Occasionally
- Basic keyboarding or repetitive motions: Constantly
- Lifting/pushing objects over 10 lbs.: Occasionally
Benefits at Shake Shack:A work environment where you can come as you are, share your ideas, have fun, and work collaboratively:
- Weekly Pay and Performance bonuses
- Shake Shack Meal Discounts
- Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more
- Medical, Dental, and Vision Insurance*
- Employer Paid Life and Disability Insurance*
- 401k Plan with Company Match*
- Paid Time Off*
- Paid Parental Leave*
- Access to Employee Assistance Program on Day 1
- Pre-Tax Commuter and Parking Benefits
- Flexible Spending and Dependent Care Accounts*
- Development and Growth Opportunities
*Eligibility criteria applies
Pay Range - $88,843.75 - $116,656.25
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