Optum People Team is seeking an Executive Assistant with exceptional communication, proactive planning and thorough organization skills. In this position, you will support the Optum Financial/Optum Insight SVP People Team leader (and team), while enjoying long-term career growth opportunities in a fast-paced, positive and collaborative team environment.
This position requires outstanding skills in the areas of relationship building, communication, and partnering closely with other leaders' assistants, as well as with professionals at all levels in the organization. This role requires a proactive and resourceful individual with solid organizational skills, the ability to handle sensitive information with discretion, and a capacity to manage multiple priorities in a fast-past, dynamic environment.
This position is based on-site at Optum's Eden Prairie, MN office.
Primary Responsibilities: - Leverage AI-powered tools, including Microsoft Copilot and other approved technologies, to enhance productivity, streamline administrative processes and improve decision-making support
- Proactively use AI-driven insights to identify scheduling conflicts, prioritize competing demands, anticipate executive needs and optimize workflows
- Effectively communicate with C-suite executives, their executive assistants and colleagues while building effective relationships and operating as a team player
- Management of the executive's calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively
- Be a workflow manager by knowing when deliverables are due and deadlines are met
- Proactively reach out to colleagues across the organization to obtain necessary information and materials
- Plan onsite and offsite meetings with internal and external stakeholder, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc.
- Utilize AI to summarize information, draft communications, prepare meeting briefs, identify action items and generate executive-ready materials while ensuring accuracy and quality
- Handle sensitive and confidential information with the utmost of discretion
- Answer incoming requests for information; build knowledge base to be able to share answers or make the appropriate connections elsewhere
- Maintain a high level of organization and attention to detail
- Work independently, take initiative, anticipate needs and problem solve proactively
- Coordinate domestic and international travel, prepare detailed travel itineraries and process expense reports
- Assist in addressing general policy and procedure issues
- Partner with leaders to adopt emerging technologies that improve team efficiency, collaboration and effectiveness
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications: - 5+ years of experience as an administrative professional supporting C-Suite level executives including managing:
- multiple tasks/calendars for leadership
- travel arrangements and creating and submitting expense reports
- meetings and events
- office documentation and supplies
- confidential and sensitive information per policies
- 5+ years of experience with Microsoft suite of applications (Outlook, Word, Excel, PowerPoint, Teams)
- Experience using Microsoft 365 productivity tools, including Microsoft Copilot or similar AI-enabled workplace technologies
- Demonstrated ability to leverage AI tools to improve productivity, accelerate workflow execution and enhance quality of work outputs
- Experience successfully collaborating with peers and colleagues in a team environment
- Proven experience managing multiple tasks/projects and deadlines simultaneously with attention to detail and a commitment to confidentialit
Preferred Qualifications: - Experience using Microsoft Copilot across Outlook, Teams, Word, PowerPoint and Excel to enhance administrative and executive support activities
- Demonstrated curiosity and continuous learning mindset related to AI, automation and future-of-work technologies
- Accountable - owns his/her work and feels accountable for delivering high-quality results
- Proactive - thinks in advance about what needs to be done and takes initiative
- Solid written and verbal communication, convey messages with accurately and diplomatically
- Detail-oriented with a solid self-starter mentality
- Possess solid emotional intelligence
- Demonstrate tactical and strategic thinking
- Willingness to learn and leverage technology to assist team
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
