Reporting to the Senior Vice President, General Counsel, this New York-based role provides executive, administrative, and project coordination support to the North American Legal team.
This position is ideal for a high-potential Executive Assistant (3-7 years' experience)-particularly from a corporate environment-with some exposure to legal, governance, or compliance work, and a strong desire to grow within a global luxury organization.
The role offers the opportunity to take ownership of workflows, build structure, and gain exposure to senior legal leadership, while contributing to a high-performing, fast-paced team that operates to premium standards.
Job DescriptionExecutive & Project Coordination- Coordinate and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team
- Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress
- Proactively anticipate needs, identify inefficiencies, and help implement improved processes
Scheduling and Logistics- Manage complex calendars, ensuring priorities are aligned and optimized
- Coordinate meetings, materials, and follow-ups across internal and external stakeholders
- Organize detailed domestic and international travel with a high-touch, service-oriented approach
Administrative and Office Operations- Maintain organized, professional systems for document management (electronic and physical)
- Support and enhance internal tools (e.g., SharePoint) to improve access and usability
- Track key dates, deadlines, and action items with strong attention to detail
- Contribute to a polished, well-run office environment aligned with luxury standards
Financial and Billing Management- Support legal billing processes, including invoice tracking, submissions, and issue resolution
- Assist with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking
- Contribute to budgeting, forecasting, and audit coordination processes
Document Preparation and Quality - Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail.
- Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand
Communication and Confidentiality- Act as a trusted point of contact for internal and external stakeholders
- Handle sensitive information with discretion and sound judgment
- Communicate with clarity, professionalism, and confidence
Other Responsibilities- Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support.
QualificationsExperience- 3-7 years of experience as an Executive Assistant (corporate environment preferred)
- Exposure to legal, compliance, governance, or regulated environments is an asset
- Experience supporting senior leaders or executives is strongly preferred
Core Competencies- High Ownership Mindset: Takes initiative, follows through, and seeks opportunities to add value
- Strong Organization & Coordination Skills: Able to manage multiple priorities in a fast-paced setting
- Detail Orientation: Produces accurate, high-quality work consistently
- Professional Presence: Communicates effectively with senior stakeholders
- Adaptability & Drive: Thrives in dynamic environments and is eager to learn
- Discretion & Judgment: Handles confidential information with integrity
- Collaborative Approach: Positive, team-oriented, and solutions-focused
- Technical Skills: Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel
Preferred Attributes- Growth-Oriented: Motivated to build skills and expand responsibilities over time
- Interest in Legal or Corporate Functions: Curiosity about legal operations, contracts, or governance
- Luxury Mindset: Attention to detail and commitment to high standards of execution
- Interest in Hospitality/Travel: Alignment with a global luxury lifestyle brand
Assets- Familiarity with e-billing tools (e.g., Legal Tracker)
- Legal administrative training or coursework
- Experience in a corporate HQ or fast-paced professional services environment
Additional InformationLocation: Office based in New York
Salary: $74,000 - $94,000 USD
