📍 Location: Remote — CST or EST 💻 Work Arrangement: Remote

The Executive Assistant is responsible for providing administrative support to a leader. This position coordinates and manages calendars, screens incoming correspondence, and manages meeting logistics on behalf of the leader. This position anticipates needs and issues — recommending and acting to proactively resolve challenges while providing the highest level of professionalism, diplomacy, and independent discretion in decision-making matters with a proven ability to honor confidentiality.

• Coordinate, manage, and maintain multiple executives' or one senior executive's calendar and daily schedule — screening incoming correspondence and communications, responding independently when possible, and anticipating the needs of executive(s) by resolving operational and administrative issues before they arise.
• Manage logistics for internal and external meetings — including scheduling conference rooms, arranging catering, preparing agendas, managing the collection and production of meeting materials, and recording and distributing meeting minutes as necessary.
• Arrange travel plans and itineraries — compiling documents for travel-related meetings and ensuring expense reports and purchase orders are completed accurately within budget limits and approved within the system.
• Research, compile, and summarize complex or large quantities of data into concise work products — drafting reports on the status of major projects, action item reports, and other updates that keep the executive informed on assignments, projects, and general operations at all times.
• Draft, edit, and distribute approved communications to staff, external key stakeholders, and executive leaders on behalf of the leader — maintaining confidential and sensitive information with the highest level of professionalism, diplomacy, and discretion.
• Operate as a trusted advisor on issues and trends — utilizing internal systems and corporate resources to find innovative ways to improve efficiency, and mentoring, coaching, and providing feedback to other team members.

• Associate's degree or equivalent experience, with demonstrated experience directly supporting and working with executives — and the ability to work in a flexible, fast-paced environment while managing a high volume of responsibilities with strong attention to detail.
• Strong oral and written communication skills — demonstrating a professional demeanor and the ability to interact with others with discretion and tact at all levels of the organization.
• Strong organizational, multi-tasking, and time management skills — with a proven ability to provide exceptional follow-through, perform under deadline pressure, and handle a high degree of stress while maintaining quality and professionalism.
• Strong interpersonal skills — able to maintain solid rapport with team members and professionalism with those outside of the department, with a demonstrated ability to handle sensitive information with discretion and tact.
• Self-motivated with a strong work ethic and a proactive approach to wide-ranging responsibilities — with the ability to work independently and in a team environment, and up to 5% travel time required.

• Proficiency with Microsoft Office and Microsoft Outlook (or equivalent email and calendar software) — with the ability to adaptively and confidently leverage digital technologies for executive office management.
• Strong ability to develop and use engaging, informative, and compelling presentation methodologies — with experience preparing executive-level materials, agendas, and reports.
• Demonstrated ability to anticipate the needs of executive(s) — resolving operational and administrative challenges proactively and serving as a trusted advisor on issues, trends, and best practices.
• Experience drafting, editing, and distributing approved communications on behalf of senior leaders — with a strong command of professional business writing and stakeholder communication.
• Experience researching and summarizing complex or large quantities of data into concise work products — with strong critical thinking skills and the ability to keep executives informed on the status of key assignments and projects.

The base salary compensation range for this role is $84,690 – $97,819 per year. Actual compensation will be determined based on experience, qualifications, and other job-related factors in accordance with applicable laws.