Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory - the person who knows what's on every calendar, what's due when, and who needs to be in the room.
The RoleThis position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level - currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Hybrid ideally to Bar Harbor, ME in office as needed and occasional travel.
What You'll Do - Executive Support- Own the executive's calendar and act as gatekeeper for competing priorities
- Arrange complex, multi-time-zone travel and compile meeting materials
- Draft and edit correspondence, some of it confidential
- Triage incoming issues and route or respond as appropriate
- Complete expense reports and other recurring administrative work
- Serve as the connective tissue between the executive's office and internal stakeholders
What You'll Do - Finance Department Operations- Track approved absences, AWAs, and time reports for Finance leadership
- Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
- Coordinate Board Committee meetings and track minutes for signature
- Plan full-team retreats, budget planning sessions, and leadership meetings
- Manage the Administrative Assistants Information Group - meetings, speakers, follow-up
- Initiate purchase requisitions and track event budgets
What You Bring- 8+ years of experience in a same or similar executive support role (10+ years preferred)
- High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experience
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills, including with Board members and external partners
- Ability to manage competing deadlines in a fast-paced environment
- Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
- Financial acumen to develop, monitor, and manage budgets
- Flexibility to adapt to a frequently changing environment
- Availability for after-hours support and occasional travel
Good to Know- This role is eligible for the Executive Assistant Incentive Plan
- Work environment is sedentary - mostly seated, occasional standing or walking, lifting up to 10 lbs
The pay range for this position is $80,167- $116,242 Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity."
