8+ years supporting senior executives, preferably more than one leader or C-level principal.
Strong track record of handling confidential information with discretion.
Exceptional organization and judgment under pressure, anticipating needs effectively.
Excellent written and verbal communication with keen attention to detail.
Ability to remain calm and precise in ambiguous or changing situations.
Proficient with calendar, email, travel, expense, and document presentation tools.
Demonstrated professional maturity and emotional intelligence.
Responsibilities
Own and manage complex calendars across multiple time zones for two senior leaders.
Triage requests and manage communications, determining priority actions.
Prepare for meetings with organized agendas and briefing materials.
Coordinate travel logistics, adapting itineraries as necessary.
Oversee expense processing and manage deadlines for commitments.
Plan and run logistics for leadership meetings and cross-functional sessions.
Serve as a liaison between leaders and various stakeholders, ensuring effective communication.
Benefits
Flexible hybrid work schedule, three days in office.
Opportunity to support high-level executives and influence leadership processes.
Engagement in diverse projects contributing to organizational effectiveness.
Exposure to cross-functional operations within the legal and HR areas.
Full Job Description
DDN is seeking a seasoned Executive Assistant to support two of our most senior leaders, the Chief Legal Officer & General Counsel and the Chief People & Culture Officer, both based in New York. This is not an entry-level seat. It is built for an accomplished executive assistant who has run point for C-level leaders and thrives supporting more than one at once. You will report to the Executive Assistant Manager, partner directly with both executives, and step in to support other members of the leadership team as priorities require.
Responsibilities
Executive partnership
Own and defend two complex, fast-changing calendars across multiple time zones, making real-time trade-offs on what earns each leader's time.
Manage inbound flow across email, scheduling, and requests, and triage what needs the principal, what you can handle yourself, and what can wait.
Prepare each leader for what is ahead with agendas, pre-reads, briefing notes, and the context they need to walk in ready.
Coordinate domestic and international travel end to end, and build itineraries that hold up when plans change.
Own expense processing, reconciliation, and the running list of deadlines and commitments both leaders are accountable for.
Meetings, communications, and follow-through
Plan and run logistics for leadership meetings, offsites, and cross-functional sessions, including board and committee touchpoints.
Draft, proof, and format correspondence, presentations, and documents to a standard you would be proud to put your name on.
Capture decisions and action items, then track them to closure so nothing falls through.
Act as a trusted point of contact between the two leaders and internal teams, external partners, candidates, advisors, and counsel.
Supporting the Legal function
Handle confidential legal and corporate materials with rigor, from contracts to board and governance documents to compliance records.
Coordinate with outside counsel, manage signature and execution workflows, and keep records organized and retrievable.
Support scheduling and logistics tied to board meetings, corporate governance, and legal deadlines where accuracy is non-negotiable.
Serve as the primary coordinator for outside counsel billing by administering the legal department's invoice process, monitoring legal spend against budgets, partnering with law firms to ensure timely and accurate billing, preparing spend reports, and identifying opportunities to improve billing efficiency and cost management.
Supporting the People & Culture function
Support sensitive people processes with total discretion, from leadership hiring loops to organizational initiatives.
Help coordinate the culture, communications, and team programming the function drives across a global workforce.
Manage logistics for candidate interviews, onboarding moments, and leadership convenings.
Flex support across the leadership team
Step in to support other executives and visiting leaders as priorities shift, holding the same standard of judgment and discretion.
Partner with the Executive Assistant Manager and other assistants to keep the wider leadership team coordinated.
Take on special projects that make the executive team more effective.
Qualifications
Required
Eight or more years supporting senior executives, with real experience supporting more than one leader or a C-level principal in a fast-moving environment.
A proven track record of handling highly confidential information with complete discretion. Given the Legal and People mandates, this is the foundation of the role.
Exceptional organization and judgment. You prioritize well under pressure, anticipate needs before they are voiced, and make sound calls with limited direction.
Strong written and verbal communication, with a sharp eye for detail in documents, correspondence, and scheduling.
Comfort with ambiguity and change. You stay calm and precise when plans shift, which they will.
Fluency with the tools of the job: calendar and email platforms, video conferencing, travel and expense systems, and document and presentation software.
Professional maturity and emotional intelligence. You read a room, manage competing personalities, and represent two senior leaders well to everyone you touch.
Based in the New York City area and able to work a hybrid schedule of roughly three days per week in office.
Preferred
Experience supporting a Legal, General Counsel, People, or HR executive.
Exposure to a global company, or a business going through rapid growth or transformation.
Experience coordinating board or governance logistics.
