Our offices are in Emeryville and Santa Clara, California.
About the role:Atomic Machines is looking for a full-time Executive Assistant to support our leadership team from our Santa Clara office, five days a week. You'll be the operational backbone behind our executives - managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work. We're looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment. If that's you, we'd love to hear from you.
What you'll do:As an Executive Assistant, you will serve as a trusted partner supporting senior leaders by managing day-to-day operations and ensuring their time and priorities are aligned with the highest-impact work.
- Proactively manage executive's schedules, priorities, and incoming requests, exercising strong judgment to protect their time and focus.
- Coordinate all calendar scheduling, travel arrangements, and related logistics.
- Serve as a liaison between executives, internal teams, and external partners to ensure clear and timely communication.
- Represent executives in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
- Draft, proofread, and send communications on behalf of executives, maintaining their voice and a high standard of professionalism.
- Prepare and organize documents, presentations, and materials for meetings and key initiatives.
- Support executives on special projects, coordinating across teams and tracking progress against deadlines.
- Track, reconcile, and submit expense reports accurately and on time.
- Plan and execute team offsites, executive events, and internal gatherings.
- Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
- Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
- Handle sensitive and confidential information with the utmost discretion at all times.
What you'll need: - 5+ years supporting multiple C-suite or senior executives in a fast-paced, high-growth environment.
- Polished presence and professional demeanor - you represent the Executive team with care in every interaction, written or in-person.
- Exceptional organizational skills and attention to detail - you track the details without losing sight of the bigger picture.
- Outstanding judgment and discretion - you handle sensitive information with the highest level of confidentiality.
- Strong written and verbal communication skills.
- Comfortable working cross-functionally and independently.
- Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
- Resourceful problem-solver with a "no task too big or too small" mindset.
- Natural relationship-builder who earns trust quickly with executives, partners, and peers.
- Proficient in Google Workspace and comfortable picking up new tools quickly.
- Bachelor's degree preferred.
The compensation for this position also includes equity and benefits.
Salary Range
$140,000-$200,000 USD
