Salary : $72,675.20 - $103,896.00 Annually
Location : Throughout San Bernardino County, CA
Job Type: Full-time
Job Number: 26-44794-01
Department: Special Districts
Opening Date: 08/01/2026
Closing Date: 8/14/2026 5:00 PM Pacific
FLSA: Non-Exempt

The Job
The San Bernardino County - Special Districts Department is recruiting for an Executive Administrative Assistant III - Special Districts* to provide high-level administrative support to a Department Director or equivalent. This position performs a variety of highly responsible and complex administrative duties requiring the interpretation of County policies and procedures, the handling of confidential and sensitive information, and the exercise of sound judgment and discretion. Incumbents work in a fast-paced environment while coordinating executive-level administrative functions and serving as a key point of contact for departmental staff, County officials, and the public.

Key responsibilities include:

• Researches, compiles, drafts, and organizes information for reports, recommendations, presentations, and special projects.
• Serves as a liaison between executive management, County officials, staff, outside agencies, and the public in matters requiring tact, professionalism, and sound judgment.
• Screens calls, mail, and visitors; responds to inquiries requiring the interpretation and application of County and departmental policies and procedures.
• Coordinates and manages Board of Supervisors agenda items, ensuring documents are accurately prepared, reviewed, assembled, and submitted within established timelines.
• Manages executive calendars, schedules meetings and conferences, prepares agendas and meeting materials, and coordinates travel arrangements.
• Composes, proofreads, and edits correspondence, reports, agenda items, and other administrative documents for accuracy, grammar, format, and compliance with County standards.
• Reviews office methods, policies, and procedures and recommends process improvements to enhance administrative operations.
• Relieves executive management of administrative details by monitoring budgets, processing personnel-related documents, travel claims, and other administrative activities.
• Oversees, trains, and provides guidance to administrative support staff on office procedures and administrative practices.
• Prepares and distributes meeting minutes and maintains confidential records and files.

For more detailed information, refer to the job description.
EXCELLENT BENEFITS

To review job- specific benefits, refer to:

Summary of Benefits
Memorandum of Understanding (MOU)
CONDITIONS OF EMPLOYMENT
Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.
Minimum Requirements
Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.
Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications
The ideal candidate will have:

• Experience processing Board of Supervisors agenda items and coordinating agenda packages within established deadlines.
• Public Works experience and familiarity with departmental operations.
• Excellent interpersonal, verbal, and written communication skills, with the ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, including experience managing executive calendars and coordinating meetings.
• Strong problem-solving skills and knowledge of modern office practices and administrative procedures.

Selection Process
Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, August 14, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.
There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you need technical assistance, follow this link to or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

For more important details,
Exempt Unit-Group D
San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate * for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the for more detailed information.

*Retirement benefits subject to change.
01

PLEASE READ THE BELOW STATEMENT
Instructions: The information provided on your application and in your responses to the following Supplemental Questionnaire will be used to determine if you meet the minimum requirements for this position, as well as in a competitive evaluation of qualifications. It is in your best interest to be as thorough as possible in your responses. Resumes will NOT be reviewed to determine qualifications. Applicants will not be able to update their application materials or answers to the questionnaire once the application has been submitted. Note: Experience listed on this questionnaire must also be listed and fully detailed in the work experience section of your application.

• I have read and understand the above statement.

02

Education: Indicate the highest level of education you have completed.

• High School Diploma or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03

Administrative Assistant Experience: Indicate the amount of highly responsible, and complex administrative assistant experience you possess in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, and preparing agendas. All work experience listed on the Supplemental Questionnaire must also be listed in the Work Experience section of your application in order to be evaluated.

IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist ) is not considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

• 5 or more years
• 4 years - less than 5
• 3 years - less than 4
• 2 years - less than 3
• 1 year or less

04

Typing Speed: Certain departments may require applicants to meet a minimum typing or keyboarding speed (e.g., 50 WPM). During the interview process, verification of typing speed-such as certificates or other documentation-may be requested. Please indicate your accurate typing speed below.

• 0-34 wpm
• 35-49 wpm
• 50-69 wpm
• 70+ wpm

05

Administrative Experience: For each administrative assistant position held in support of an executive or professional in an administrative or management level operation, list: a) the title(s) of the individual(s) to whom you provided support on a regular basis,b) your job title, c) dates of employment.Format Example:a) Supported Vice President of ABC Companyb) Executive Assistantc) June 2020 - Present. Indicate "N/A" below, if you do not possess experience as described above.
06

Analyzing Information: Provide examples of the type of assignments which have required you to collect and analyze information/data, draft reports based upon data analysis, and/or provide special project management support.
Indicate "N/A" below, if you do not possess experience as described above.
07

Confidentiality: Provide examples of work assignments or tasks handling highly sensitive and confidential information.
Indicate "N/A" below, if you do not possess experience as described above.
08

Customer Service: Provide examples of your experience providing attentive and responsive customer service to internal and external stakeholders.
Be sure to include one example of when you had an interaction with an upset customer, and how you maintained a positive attitude. Be sure to include the outcome of that interaction.
Indicate "N/A" below, if you do not possess experience as described above.
09

Representative/Liaison Experience: Describe your work experience acting as a representative for an administrator or as a liaison between an executive and other departments, government agencies or organizations. Include the size of the organization(s) that you represented and with which you interacted. Indicate the frequency of this interaction.
Indicate "N/A" if you do not possess experience as described above.
10

Microsoft Office: Describe your proficiency level with Microsoft Office (Outlook, Word, Excel, Access, Power Point, Publisher). Indicate the years of experience you possess and task accomplished with each software used. Format Example:- Advanced in Microsoft Outlook, 5 years, I can customize command sets, configure mail accounts, set global options, perform advance searches, share and delegate access to Outlook items.Indicate "N/A" below, if you do not possess experience as described above.
11

Special Skills: Some positions require special experience in areas listed below. Indicate in which areas you posses at least six (6) months of experience. Check all that apply.

• Medical services, health services, hospital administration
• Legal office, legal research, preparing pleadings, briefs and motions
• Human and social services
• Economic development
• Community services
• Public information, marketing, multimedia and event services
• Fiscal, billing, purchasing and financial services
• Personnel and staffing services
• Lead work or supervisory experience
• Project management
• Facilities management
• None of the above

12

Describe a time you identified a potential organizational problem and resolved it before the situation became serious.
13

Describe a time when you had to adapt to a wide variety of people by