Job Summary (includes but is not limited to the following, other duties may be assigned)
Facilitate the uploading of documentation into the Encompass WebPortal for uploading into the Encompass Database.
The Engineering Specialist (ES) will be responsible for managing documents both current and archival (including Drawings; Incident Investigations; User/OM Manuals; Technical Specs; Reports such as Predictive Maintenance; Covered Piping; Boiler Pressure Vessel, SCR Catalyst; HRSG; Boiler Machinery; NFPA, Transformer; PRC and Battery reports, Engineering Technical Bulletins, Plant Completion & PRC Reports.

The Engineering Specialist will adhere to record retention policies, safeguard information and assist various employees in retrieving hard-copy and electronic data as needed. This role will store, manage, and track company documents including scanning, organizing, maintaining, and archiving company documents while adhering to the company's document lifecycle procedures.

Periodically, the Engineering Specialist may be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery. They also perform administrative tasks as needed and assist with migrations and audits.

Job Responsibilities
• Track drawing update status, from intake of hand markups to final approval and distribution
• Maintain and update online/electronic drawing database to confirm drawing titles and database search titles are consistent and descriptive to better assist the end-user with keyword and title searches, while maintaining the highest level of attention to detail.
• Research applicable documentation in all network drives for the purpose of drawing and document retrieval and project support.
• Teach and Instruct end-users on proper research techniques for drawing retrieval in company network and database.
• Audit existing drawings/documents for consistency and quality.
• Coordinate updates to drawings/documents with third-party and applicable plant personnel.
• Assist with Program data management.
• Regularly makes decisions on non-routine or escalated technical issues and knows when to seek help.
• Checks own work and helps others as needed and maintains standards and technical competency.
• Simple clerical errors may be serious. Has strong understanding that strict attention to detail is imperative in this role.
• Duties and tasks reflect substantial variety and complexity.
• Resolves complex technical issues, conferring with the Document Control manager when needed. May serve as resource to others in resolution of complex issues.
• Works under minimal supervision.
• Prioritizes own weekly duties as assigned by management. Sets own schedule to accomplish these duties in the time frame set by management.
• Regularly provides on-the-job skills training to others in the use of the Calpine Document Control Database.

Job Requirements
• Bachelor's degree in Library Science or related field such as Archiving or Records Information Management preferred or equivalent experience
• Generally 5+ years directly related experience as it pertains to Document Control and working with large databases.
Technical Skills
• Update and maintain online document databases- includes database improvement and development.
• Understand and implement proper filing naming conventions, metadata and file attributes. Ensuring strong attention to detail.

Salary Information:

Salary Range: $89,265.62 - $111,582.03