Job Description

This position will be posted from August 10, 2026 to September 4, 2026 by 4:00pm.

Must be able to pass a drug and alcohol test and a background check.

DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.

Please check your spam or clutter for any emails regarding this selection process.

Basic Purpose of Position:

Assist with the execution of a complex capital program with limited resources and conflicting priorities and is able to work with various departments to match solutions with the current and future needs of the Engineering Division. Assist in managing the business and financial activities of the Engineering Division. Maintains files of Engineering records and plans.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Major Responsibilities and Duties

DESCRIPTION OF TASK

1.

Manages and processes complex Engineering Division invoices, ensuring accuracy of coding, funding source assignment, contract compliance, documentation completeness, timing of payments, and coordination with Finance/AP for resolution of discrepancies. Maintains detailed invoice logs and reconciles monthly expenditures against project budgets to support financial accuracy and audit preparedness.

2.

Reviews and processes all grant-funded project invoices (FTA, FHWA, etc.) and documentation, ensuring third-party estimates, justifications, contract compliance, and eligible cost classifications are properly recorded. Coordinates with Grants and Finance to ensure compliance with federal requirements and assists with FTA triennial reviews.

3.

Maintains and updates budgeting spreadsheets for over 100 capital projects, tracking annual budgets, multi-year commitments, expenditures, variances, forecasts, and burn rates. Prepares monthly Board financial summaries and rolling project reports. Uses advanced Excel skills-formulas, pivot tables, lookups, automation, and dashboards-to monitor budgets, schedules, KPIs, grant requirements, and multi-year projections, while continually improving the Division's financial tracking tools.

4.

Manages and administers the Engineering Division's program management system (e-Builder), including user setup, workflow configuration, permissions, project data accuracy, and document control. Oversees financial and project data entry, maintains dashboards and reporting tools, resolves system issues, and ensures e-Builder supports project delivery, invoice workflows, and cross-departmental coordination needs.

5.

Oversees Engineering's use of the Authority's ERP system (SAP), including maintaining contractor/consultant master data, managing project structures and account coding, and ensuring proper routing and approval of invoices. Troubleshoots SAP workflow issues, coordinates with Finance and IS to resolve errors, and ensures accurate, complete financial data to support budgeting, reporting, and compliance requirements.

6.

Assists in Engineering's participation in Authority-wide systems such as Asset Management platforms, GIS, and real estate management tools. Maintains asset data, supports condition assessments and inventory tracking, oversees GIS mapping updates, and ensures accurate integration of capital projects. Develops and updates SOPs, supports RFP development, and improves processes to enhance system efficiency and data integrity.

7.

Works with Legal department and Project engineers to create and maintain Project Labor Agreements for capital construction projects. Use construction related experience to develop project specific labor agreements to allow for project delivery in a timely and cost-effective manner. Develops emergency contracts and consultant/contractors' agreements as needed.

8.

Tracks and monitors Program Management, General Consultant, and Job Order Contract agreements, maintaining financial logs, tracking contract limits, authorizations, amendments, and expenditure rates. Prepares dashboards and summary reports for executives and Board committees.

9.

Works with IS, Finance, and Engineering teams to modernize processes, improve data integration, standardize workflows, and increase transparency. Reviews current procedures, identifies inefficiencies, and develops or updates SOPs, particularly around invoicing, financial reporting, and project controls.

10.

Serves as a liaison to bridge, facility, and PATCO operations staff, supporting project scheduling, resource coordination, and communication of project funding impacts, constraints, or changes tied to financial activity or invoice delays.

11.

Supports the development, coordination, and assembly of the annual DRPA/PATCO Capital Budget, five-year program, and long-range (10-20 year) capital forecasts, ensuring project cost data is accurate, well-documented, and aligned with funding availability. Reviews feasibility and prioritization analyses with project managers and Finance.

12.

Electronic Records Management - Maintains organized, accurate, and audit-ready financial and project documentation, including invoices, contracts, budget files, and funding records, ensuring compliance with Authority, Finance, and Grants requirements.

13.

Supports strategic planning within the Engineering Division, ensuring that financial data, budget projections, and expenditure trends inform decision-making and long-range capital planning.

14.

Assists with Energy Management Program cost-tracking, budgeting, and financial evaluation of energy-saving initiatives. Helps determine financial feasibility, track performance metrics, and prepare documentation for grants, audits, or funding programs.

15.

Supports engineering project staff by preparing or assisting in the preparation of engineering andfinancial computations, cost estimates, surveys, and statistics, ensuring alignment with project budgets and funding limits.

16.

Performs other related duties as required and assigned.

SUPERVISORY RESPONSIBILITIES

None

EDUCATION/TRAINING/EXPERIENCE

Required:

• High school diploma or general education degree (GED).
• Bachelor's degree in Accounting, Finance, Engineering, Business Administration, or a related analytical field.
• 5 years of progressively responsible experience in financial administration, project or program management, or project controls-preferably involving capital projects, construction, or technical project environments.
• Experience performing budgeting, financial reporting, variance analysis, forecasting, and invoice review/processing for complex or multi-year projects.
• Demonstrated proficiency in Excel, including pivot tables, lookups, formulas, links, and data manipulation.
• Experience using SAP (or similar ERP systems) for tasks such as invoice workflow, master data management, project coding, requisitions, or financial reporting.
• Experience with program management or project controls software (e-Builder preferred) and strong data management skills.
• Ability to interpret and manage financial documentation, contracts, and supporting records for audit readiness.
• Excellent analytical, organizational, communication, and documentation skills, with strong attention to detail.

Desired:

• Master's degree in Business Administration, Engineering Management, Finance, or a related field.
• Experience supporting or administering SAP budget, financial, or business warehouse modules.
• Prior experience in a government, transportation, or regulated infrastructure environment, including interaction with auditors or external agencies.
• Experience with project management methodologies, Lean/Six Sigma, or process improvement initiatives.
• Experience with asset management systems, GIS, and other enterprise platforms used in capital planning and reporting.
• Professional certifications in Project Management (PMP), Program Management, Accounting/Finance, or Data Analytics.

Environmental Working Conditions and Physical Effort

The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.

ENVIRONMENTAL WORKING CONDITIONS

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much exposure to the following environmental conditions does this job require?

None

Occas

Freq

Const

x

Normal office situation

x

Wet or humid conditions (non-weather)

x

Work near moving mechanical parts

x

Work in high, precarious places

x

Fumes or airborne particles

x

Toxic or caustic chemicals

x

Outdoor weather conditions

x

Extreme cold (non-weather)

x

Extreme heat (non-weather)

x

Risk of electrical shock

x

Risk of radiation

Select the level of noise that is typical in the work environment for this job.

x

Very Quiet Conditions

x

Quiet Conditions

x

Moderate Noise

x

Loud Noise

x

Very Loud Noise

PHYSICAL EFFORT

How much on-the-job time is spent performing the following physical activities?

None

Occas

Freq

Const

x

Stand

x

Walk

x

Sit

x

Stoop, kneel, crouch or crawl

x

Climb or balance

x

Reaching by extending hand(s) and/or arm(s) in any direction

x

Uses hands to finger, handle, or feel

x

Talk or good hearing

x

Taste or smell substances worked with on the job

Does this job require that weight be lifted or force be exerted? If so, how much and how often?

x

Lifts weight or exerts force up to 10 pounds

x

Lifts weight or exerts force of 11 to 25 pounds

x

Lifts weight or exerts force of 26 to 50 pounds

x

Lifts weight or exerts force of 51 to 100 pounds

x

Lifts weight or exerts force more than 100 pounds

Select the specific vision requirements of this job.

X

Close vision

X

Distance vision

X

Peripheral vision

X

Depth perception

X

Ability to adjust focus

Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.