GHD Group

Document Controller

GHD Group • $79K — $129K *
Mississauga, ON L4T 0A1In-Person
Real Estate & Construction
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Minimum 5 years of document control experience needed.
  • Experience in an engineering or construction office preferred.
  • Post-secondary education in documentation technology or related field.
  • Collaborative working style with ability to meet deadlines independently.
  • Fluency in English required; French proficiency a plus.
  • Familiarity with document management systems like SharePoint or ProjectWise expected.
  • Intermediate to advanced skills in Microsoft Word, Excel, Adobe Acrobat, and Bluebeam.

Responsibilities

  • Manage and maintain project documents including receipt and verification.
  • Coordinate project deliverables and maintain deliverable registers with design teams.
  • Organize supplier and vendor deliverables and their records.
  • Ensure compliance with document control procedures for project documents.
  • Transmit documents by following established review and distribution protocols.
  • Maintain project communication and document distribution among teams.
  • Support design managers with project controls and proposals.

Benefits

  • Flexible hybrid work model with in-office collaboration.
  • Opportunity to be part of a dynamic and high-performing team.
  • Engagement in diverse projects across multiple sector groups.
  • Professional development and learning opportunities.
Full Job Description
Job Description

Due to continued growth, we are seeking an experienced Document Controller based in the Greater Toronto Area (GTA), Ontario, to support projects across our Central Canada Region. The successful candidate will bring strong document control expertise and experience working in a consulting engineering environment.

The Document Controller will coordinate project documentation and deliverables across multiple sector groups within GHD's Central Canada Region. Support will vary according to project requirements and will be provided both in person and remotely.

Our Hybrid Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect, and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:
  • Manage and maintain full control of project documents, including receipt, verification, registration, distribution, and filing.
  • Manage and coordinate project deliverables and deliverable registers in collaboration with design teams.
  • Manage and coordinate supplier and vendor deliverables and deliverable registers.
  • Organize and maintain project documents in accordance with established document control procedures.
  • Transmit documents in accordance with the Document Review, Approval, and Distribution Matrix using the project's document management system.
  • Maintain project communications and distribute documents to the appropriate project teams.
  • Organize and maintain digital project documents and reference materials.
  • Support design managers with other project controls activities.
  • Support the design management team with project proposals and construction contract administration, as required.
  • Proactively monitor the submission and progress of client and subcontractor deliverables and report on submittal status.
  • Establish document control procedures, responsibilities, and reporting requirements to ensure effective and compliant use of the project's document management system.
  • Participate in project meetings to clarify document control requirements, including naming conventions, revisions, document standards, and formatting guidelines.


What you will bring to the team:
  • Five or more years of document control experience, with a willingness to learn and develop.
  • Experience in an engineering and/or construction office environment is an asset.
  • Post-secondary education in documentation technology or an equivalent field of study.
  • A collaborative approach, with the ability to work independently and meet deadlines, goals, and objectives.
  • Fluency in English is required; proficiency in French is an asset.
  • Working knowledge of one or more document management systems, such as SharePoint, ProjectWise, Autodesk Construction Cloud (ACC), Aconex, ASITE, and/or PM+.
  • Intermediate to advanced proficiency with Microsoft Word, Excel, Adobe Acrobat, and Bluebeam.


Please note:
  • The salary range for this position is $79,413 - $129,413. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.
  • The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans
  • This position is for an existing vacancy.


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About GHD Group

GHD Group is a global engineering, architecture, and environmental consulting firm that provides services to clients in the water, energy, environment, property and buildings, and transportation sectors. The company was founded in 1928 and is headquartered in Melbourne, Australia. GHD has more than 10,000 employees in over 200 offices worldwide, and it operates in Asia, Australia, Europe, the Middle East, North America, and South America. The company's services include engineering design, project management, asset management, environmental consulting, and digital services. GHD's clients include governments, private companies, and non-profit organizations, and its projects range from small-scale local initiatives to large-scale international infrastructure projects.
Learn more about GHD Group
Size
10,000 employees
Industry
Real Estate & Construction
* Ladders Estimates

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