Job Title:

Document Controller

Duration:
12 months

Schedule:
5/40

Location:
Houston, TX (downtown)

This opportunity supports a complex migration between two EDMS platforms within a major energy project environment. The role is focused on document control, metadata-driven workflows, and the accurate management of controlled documents across engineering, construction, commissioning, start-up, and operations interfaces. This position offers the chance to contribute to workflow quality, information integrity, and efficient stakeholder collaboration in a fast-paced technical setting.

Responsibilities:
• Processing and managing all aspects of project documentation using EDMS and other company document management tools.
• Ensure documentation aligns with company document management processes, project requirements, and contractual agreements, as applicable.
• Support integration of document control processes between Contractors, internal stakeholders, and company to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure the accuracy, quality, and timely progression of documentation through workflow processes within the Company document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Support the coordination of document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.
• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Requirements:

• 7+ years of experience in document control supporting an EPC contractor or Owner/Operator environment.
• Minimum 1 year of owner-side experience with Octave InConcert Core (formerly Hexagon SDx), or 2 years of comparable EPC-side experience.
• Experience supporting document control requirements across project phases including engineering, construction, commissioning, start-up, and operations.
• Proven background managing project documentation across contractors, vendors, licensors, and internal stakeholders.

• Hands-on experience using Hexagon SDx / Octave InConcert Core in previous roles.
• Strong understanding of metadata-driven workflows and controlled document processes.
• Ability to process, manage, track, retrieve, and validate project documentation within an electronic document management system.
• Experience supporting document control planning, workflow progression, reporting, logs, and records management.
• Clear communication skills with the ability to support stakeholders at different levels of an organisation.
• Strong analytical ability, attention to detail, and effective prioritisation skills.
• Collaborative approach, proactive mindset, and ability to work in a fast-paced and technically challenging environment.

Preferred Qualifications:

• Bachelor's degree in an applicable discipline or equivalent work experience.
• Experience with other electronic document management systems such as Aconex or PIMS.
• Good reporting skills.