Document Control Manager

Turner & Townsend$90K — $110K *
Real Estate & Construction
5 - 7 years of experience
Job Overview by Ladders

Qualifications

  • Bachelor's degree in business administration or related field preferred
  • 6-7 years of relevant experience
  • Proficient in Microsoft 365 products
  • Skilled in spreadsheet tools for data management
  • Experience with data analytics software like Power BI or Tableau preferred
  • People management experience is a plus
  • Strong familiarity with electronic document management systems (EDMS/DMS)
  • Understanding of construction documentation
  • Excellent communication skills

Responsibilities

  • Implement and maintain document control processes for compliance and archival
  • Support document workflow for capital projects, ensuring efficient delivery
  • Manage interfaces with stakeholders in the PMC's EDMS for effective information sharing
  • Develop and maintain a SharePoint system for project documentation
  • Coordinate document transmittals and responses within the WLNG team
  • Train team members on document control processes and software
  • Adhere to SOX control responsibilities as applicable

Benefits

  • Flexible working environment that promotes work-life balance
  • Opportunities for personal and professional growth
  • Open communication culture that encourages feedback and input
  • Commitment to creating an inclusive workplace
  • Engagement in innovative and impactful projects
Full Job Description
Job Description

Responsibilities:
  • Responsible for implementing and maintaining document control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
  • Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
  • Manage interfaces with all parties involved with the PMC's EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
  • Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
  • Manage transmittals from PMC's EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
  • Trains team members in processes and document control software as necessary.
  • SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Project/Program specifications:
  • Project/Program specific responsibilities: Document Controller
  • Market sector experience: Commercial Real Estate, Life Sciences
  • Project/program size in dollar value: >=$1B
  • Software specific requirements: Sharepoint, Google Drive, Standard PMS systems
  • Certification requirements: AACE/ PMI (preferred)


Qualifications
  • A bachelor's degree in business administration or a related field is preferred.
  • Minimum 6-7 years of relevant work experience
  • Proficient in Microsoft 365 products
  • Proficiency in using spreadsheet tools to manage large amounts of data
  • Experience utilizing Power BI, Data Studio, Tableau or any equivalent program for data analytics and data visualization, preferred.
  • Prior experience managing people is a plus
  • Strong Electronic document management system (EDMS/DMS) experience
  • Understanding of construction documentation
  • Excellent communication skills


Additional Information

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About Turner & Townsend

Turner & Townsend Careers

Joining Turner & Townsend offers a unique opportunity to contribute to some of the most exciting projects worldwide. As a global leader in professional services, Turner & Townsend is at the forefront of transforming the industry through expertise, innovation, and leadership.

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Turner & Townsend is constantly seeking skilled professionals eager to drive innovation and lead industry standards. With a variety of job opportunities available, candidates can find positions that match their skills and career aspirations. Explore employment options that span across critical sectors such as construction, project management, and consultancy.

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Turner & Townsend is committed to the professional growth and continuous development of its team members. The company supports career advancement through robust training programs, including leadership development and diversity training, ensuring every team member has the tools and knowledge to succeed.

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For those starting their career journey, Turner & Townsend offers internship programs that provide a rich learning environment. Interns gain hands-on experience, working alongside seasoned professionals and contributing to impactful projects. These internships are a gateway to full-time employment and a flourishing career within the company.

Cultivating a Diverse and Inclusive Culture

Turner & Townsend prides itself on fostering an inclusive culture where diversity is celebrated. The company believes that a diverse workforce enhances creativity and drives innovation. Employees from various backgrounds are encouraged to share their unique perspectives, promoting a collaborative and supportive workplace.

Benefits and Employee Wellbeing

Understanding the importance of a work-life balance, Turner & Townsend offers comprehensive benefits designed to support the wellbeing of its team. Benefits include health care, flexible working conditions, and competitive retirement plans, all aimed at enhancing the quality of life for employees.

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