The Document Control Coordinator serves as the Owner's Representative responsible for supporting project execution through document management, action-item tracking, reporting, presentation development, and technical documentation. This role acts as a key resource to construction and project management teams by driving accountability, maintaining organized project records, facilitating communication, and improving project processes. The ideal candidate is a highly organized, self-sufficient professional who can operate as a multi-functional team member by combining document control, technical writing, presentation support, and project coordination responsibilities to help ensure successful project delivery - Shippingport, PA
Minimum Qualifications:- Associate's or Bachelor's degree preferred in Construction Management, Business, Communications, Engineering, or a related field
- 2-5+ years of experience in document control, project coordination, construction administration, or project support
- Experience supporting construction, data center, mission-critical, industrial, or capital projects preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams
- Experience preparing reports, presentations, meeting minutes, and project documentation
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Strong written communication and technical writing skills
- Experience with SharePoint, Procore, Autodesk Construction Cloud, or similar document management platforms preferred
- Ability to work independently, drive action items to completion, and proactively identify process improvements
- Strong attention to detail and commitment to document quality and accuracy
Duties and Responsibilities: - Manage and maintain project documentation throughout the construction lifecycle, ensuring accuracy, organization, accessibility, and compliance with client document control standards.
- Drive completion of project tasks, deliverables, and action items assigned by project team members, proactively following up with stakeholders and tracking progress through closure.
- Coordinate and document project meetings, including preparation of agendas, capture of meeting minutes, maintenance of action logs, and timely distribution of meeting documentation to stakeholders.
- Maintain action-item trackers and project planning tools, ensuring accountability, visibility, and timely resolution of open items.
- Support construction operations teams by coordinating weekly and monthly reporting requirements, validating information quality, and driving timely submission of required deliverables.
- Identify opportunities to improve document management processes, including naming conventions, file structures, document workflows, and ease of access across project teams.
- Develop and implement process improvements that increase efficiency, consistency, and transparency across project documentation and reporting functions.
- Prepare, edit, and format project reports, executive summaries, presentations, dashboards, and other project communications for leadership and stakeholder review.
- Support technical writing efforts by developing project procedures, process documentation, meeting summaries, training materials, and other construction-related documentation.
- Review document nomenclature and ensure consistency with project and client document control standards.
- Facilitate internal coordination for document reviews, submittals, RFIs, safety documentation, turnover packages, and project closeout deliverables.
- Support management of project workflows including submittal processing, RFI tracking, deliverable tracking, and permit status reporting.
- Work within existing project systems to standardize deliverable tracking, reporting practices, and documentation procedures.
- Train project personnel on document control procedures, file management requirements, and best practices.
- Assist in administering project closeout procedures and assembling turnover documentation packages.
- Track and report documentation progress from project initiation through construction completion and turnover.
- Support internal and external project closeout tracking activities and maintain accurate records of project documentation status.
- Assist in tracking campus and site permits and coordinating related documentation requirements.
- Participate in the client safety program by conducting and reporting on HRA site walks in coordination with site leadership.
- Demonstrate initiative by identifying gaps, inefficiencies, or process challenges within the project team and proactively developing solutions to improve project execution and team effectiveness.
Benefits Offered:- 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
- Reimbursement for professional licenses and certifications
Submission Requirements: At a minimum, the candidate's professional resume must include the following:
- List of all Educational Achievements
- List of all Professional Licenses or Certificates
- Detailed Employment History with each company including:
- Name & Contact Information of the firm or agency
- Start Date and End Date (Month & Year)
Salary Range
$90,000-$125,000 USD
