Job Description The Director of Procurement Services provides strategic leadership and oversight of the college's procurement, contracting, purchasing, shipping and receiving, duplication, and mail services. The position ensures compliance with applicable federal and state procurement laws, promotes ethical stewardship of public resources, mitigates institutional risk, and supports the college's mission through efficient, transparent, and customer-focused procurement practices.
Duties and Responsibilities Procurement - Develop, implement, and maintain college procurement policies, procedures, and internal controls that ensure ethical purchasing, regulatory compliance, transparency, accountability, and sound stewardship of public resources.
- Develop and implement college-wide procurement strategies that promote fiscal stewardship, operational efficiency, customer service, and effective risk management.
- Direct the competitive solicitation process, including preparing solicitation documents, developing vendor lists, evaluating responses, negotiating contract terms, awarding contracts, and monitoring vendor performance throughout the contract lifecycle.
- Administer college travel-related purchasing in accordance with state regulations and college policy.
- Coordinate Limited Public Works contracting for construction, manage Minority and Women's Business Program requirements, and serve as the college resource for state purchasing laws and campus purchasing procedures.
- Provide training to campus staff on purchasing rules and responsibilities as needed.
Contract Administration - Administer the full contract lifecycle, including solicitation, negotiation, execution, amendments, renewals, performance monitoring, and closeout.
- Review, draft, negotiate, and coordinate contracts to ensure compliance with applicable federal and state laws, regulations, and college policies.
- Develop standardized contract templates and contract administration procedures that promote consistency, efficiency, and legal compliance.
- Serve as the college's primary resource for procurement and contract interpretation, providing guidance to departments and monitoring vendor performance and contractual obligations.
Federal Grants and Regulatory Compliance - Ensure procurement activities funded through federal, state, and grant resources comply with applicable laws and funding requirements by providing guidance on procurement methods, documentation, competitive solicitations, and contract administration.
- Coordinate with Finance, Budget, Grants, Facilities, and program departments to ensure procurement activities support grant objectives while maintaining compliance with funding requirements.
- Maintain procurement documentation and records necessary to support internal reviews, state audits, federal audits, and grant monitoring activities.
- Monitor changes in procurement laws, regulations, and grant requirements and implement procedural updates to maintain institutional compliance.
Supervision - Supervise, coach, develop, schedule, and evaluate procurement, shipping and receiving, mailroom, and duplication services staff while fostering a culture of accountability, customer service, and continuous improvement.
Operational Management - Collaborate with departments across the college to identify procurement needs, develop sourcing strategies, and ensure timely acquisition of goods and services that support institutional operations.
- Supervise campus mail, shipping and receiving, and centralized duplication services, including operations, equipment, records, and coordination with the U.S. Postal Service.
- Review and approve purchase requests, purchase orders, and procurement contracts in accordance with college policy and delegated authority.
- Employ value analysis techniques for appropriate equipment purchases and long-term rental contracts.
- Administer and optimize procurement systems, electronic purchasing processes, and related technologies to improve efficiency, reporting, and internal controls.
- Other duties as assigned.
Qualifications - Associate degree and three (3) years of recent, full-time experience as a purchasing or supply professional; OR an equivalent combination of education, training, and progressively responsible procurement experience that demonstrates the knowledge, skills, and abilities required to perform the position.
- Proficient with Microsoft Office Suite or word processing and spreadsheets programs.
Preferred Qualifications - Bachelor's degree in a relevant field; for example, Business Administration, Finance, Accounting, Marketing, etc.
- Five or more years of progressively responsible public procurement experience.
- Supervisory or management experience.
- Experience administering public contracts and competitive procurements.
- Experience developing procurement policies and procedures.
- Experience in Washington State public higher education.
- Experience with federal grant procurement.
- CPPO or NIGP-CPP certification.
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear . The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.
Conditions of Employment This is a twelve (12) month per year, full-time administrative exempt position. The salary is $95,000-$103,000 (DOQ/DOE) annually depending on the qualifications and experience of the successful candidate. The state of Washington provides a comprehensive benefits package for state employees. The position may participate in the TIAA/CREF retirement system.
This position is fully in-person and based on campus. Remote work is not available for this role.
DEADLINE: The initial review of applications will begin on August 17, 2026. Applications will be accepted until the position is filled.
COMPENSATION: Annual Salary: $95,000-$103,000 (DOQ/DOE)
APPLICATION PROCESS Interested candidates may apply by submitting the following items:
- Online Application
- Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
- Detailed resume of all educational and professional experience that demonstrates how you meet the qualifications.
- List of at least three professional references with contact information. References are typically contacted after interviews.
Eligibility to Work If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
The employer will not sponsor applicants for work visas.
Centralia College is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.
Background Check Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Sexual Misconduct Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.
