5-7 years of experience managing warehouse or distribution operations
Hands-on experience with inventory management and fulfillment processes
Knowledge of ERP and warehouse systems, familiarity with NetSuite is a plus
Ability to analyze data and identify root causes of issues
Experience operating in a regulated business, preferably with a licensed wholesale operation
Wine distribution or sales experience is advantageous but not mandatory
Responsibilities
Oversee all operations at the Portland facility, including wine storage and wholesale distribution
Manage the hiring, performance, and development of the Portland team
Establish operational standards and foster a positive work culture
Ensure compliance with regulations governing licensed wholesale and storage operations
Monitor accuracy and efficiency of order processing and delivery for wholesale orders
Lead the setup and ongoing management of the private client storage business
Utilize NetSuite for inventory management and data reporting, driving operational improvements
Benefits
Medical, Dental, and Vision insurance
401k retirement plan
Annual bonus opportunity
Wine purchase program
Supportive work culture focused on continuous improvement
Full Job Description
Job Description
The job
You run the Portland facility. Everything that happens at Columbia Blvd is yours: the licensed wholesale operation, the private client storage business, the warehouse team, and the physical space.
Two operations sit under one roof, and they are different animals. The wholesale side receives, holds and ships wine under an Oregon wholesale license. It has to be accurate, fast, and clean enough to stand up to a regulator. The storage side is a service private clients pay for by the case, every month. It has to feel like a private bank for wine. You own both.
This is a hands-on, 100% on-site job with real authority. You will hire your own team, set the standards, and own the numbers. What you will own The site and the people
Full accountability for everything that ships, receives or is stored at Columbia Blvd.
Hiring, performance, development and termination decisions for the Portland team.
Setting the standards and building the culture in a building that does not have one yet.
Keeping the licensed wholesale space and the storage space properly separated, and keeping the records that prove it.
Wholesale operations - Bridge City Provisions
Order accuracy, fill rate and on-time delivery for every wholesale order out of Portland.
Inbound receiving: accuracy, speed, and resolving discrepancies before they reach a customer.
The records the Oregon wholesale license requires, and being the person who can answer a regulator without a scramble.
Freight and carrier rates for Oregon outbound, reviewed at least twice a year.
Growing the operation as we add wholesale customers beyond our first.
Private client storage - The Rare Wine Vault
Standing up the storage operation, then running it as a business: intake, bottle-level accuracy, extraction requests, client service.
Occupancy and space utilization against the rate card, and monthly billing being right.
Treating every bottle as if the client is watching, because they are.
Inbound wine from outside vendors, handled against our published standards.
Systems and data
Becoming the Portland expert in NetSuite, and using it rather than working around it.
Inventory accuracy, inventory turns and space utilization as reported numbers, not opinions.
A weekly and a monthly review of results, with root cause on every exception: receiving, order entry, fulfillment, shipping and storage.
Being the person other sites call when they want to know how something should work.
What you will be measured on: Excellence and Attention to Detail
Order accuracy and on-time shipment
Inventory accuracy at bottle level
Storage occupancy and billing accuracy
Cost per case shipped
Team retention
What we need
Real experience running a warehouse or distribution site, including hiring, managing and letting people go.
Hands-on inventory and fulfillment work: receiving, allocations, pick and pack, discrepancy resolution.
Comfort with data. You can find the root cause in a spreadsheet, not just describe the symptom.
Working knowledge of an ERP and a warehouse system. NetSuite is a plus.
Comfort operating in a licensed, regulated business, or the seriousness to learn it fast.
Wine distribution or wine sales experience is a plus, not a requirement.
Who you are
Hands-on. You would rather walk the floor than read about it.
You improve things continuously, and without being asked.
You solve problems instead of routing them.
You want to satisfy the customer, and you are not afraid to say no.
You communicate clearly with warehouse staff and with senior leaders
You can make a hard staffing call and sleep afterward.
You have entered an unfamiliar field before, learned it, and won.
The team
You will lead a Portland team of 5-10 direct reports.
Compensation
Salary range: Based on experience. Annual bonus in addition to salary.
Full benefits. Medical, Dental, Vision, 401k, wine purchase program.
To apply
Send a cover letter telling us why this job interests you, along with your resume. Resumes without a cover letter will not be reviewed. No recruiters, please.
