POSITION TITLE: Director of Human Resources & Business Operations
CAMPUS/DEPT: District
SUPERVISOR: Superintendent/Designee
SUPERVISES: N/A
STATUS & SALARY/FUNDING: Full-Time, Exempt, 12 Month Calendar
[ ] 100% funded by Federal Grants
[ ] 50% funded by Federal Grants
Positions 100% funded by federal grants are conditioned on the availability of full funding, and positions 50% funded by federal grants are partially conditioned on the availability of funding. Grant Program Assigned:_________________
POSITION SUMMARY
The Director of Human Resources & Business Operations is a senior leadership position responsible for overseeing the district's human resources, payroll, business operations, financial administration, compliance, and organizational systems. This role ensures efficient and compliant operations while supporting the district's mission, strategic goals, and long-term sustainability. The Director serves as a key advisor to district leadership, providing expertise in personnel management, financial operations, payroll administration, compliance, budgeting, and organizational effectiveness. The position is responsible for developing systems and processes that promote operational excellence, fiscal stewardship, and a positive employee experience.
KEY RESPONSIBILITIES AND DUTIES
Human Resources Leadership

Lead all human resources functions, including recruitment, onboarding, credential/employee verification, employee retention, and offboarding.

Maintain employee data in the HRIS (Human Resources Management System).

Develop, implement, and maintain HR policies, employee handbooks, and personnel procedures.

Ensure compliance with federal, state, local, and charter school employment regulations (e.g., I-9, DPS, Fingerprinting)

Maintain accurate personnel records, certification files, and documentation required for audits and reporting.

Advise district and school leaders on employee relations, performance management, disciplinary actions, investigations, and corrective action plans.

Coordinate employee evaluations and support professional development initiatives.

Manage employee leave programs, workers' compensation claims, unemployment claims, and accommodations.

Create and update job descriptions and postings.

Promote a positive workplace culture that supports employee engagement, retention, and organizational effectiveness.

Maintain confidentiality of employee information and sensitive personnel matters.
Payroll & Benefits Administration

Oversee and process payroll for all employees, ensuring accuracy, timeliness, and compliance.

Review time records, leave balances, stipends, supplemental pay, and payroll adjustments.

Administer employee benefits programs, including health insurance, retirement plans, leave programs, and open enrollment.

Manage payroll deductions, benefits withholdings, retirement contributions, and garnishments.

Reconcile payroll, benefits invoices, and related financial records.

Ensure compliance with payroll tax regulations and reporting requirements.

Coordinate year-end payroll reporting, including W-2 preparation and related filings.

Serve as the primary liaison with payroll vendors, retirement providers, insurance brokers, and third-party administrators.

Maintain confidentiality of payroll and compensation data.
Payroll & Benefits Administration

Support development, implementation, and monitoring of the district's annual operating budget.

Prepare and analyze financial reports for leadership and the Board of Directors.

Monitor revenues, expenditures, cash flow, and budget performance.

Oversee and process accounts payable, reconciliation, procurement, purchasing, vendor management, and contract administration.

Establish and maintain effective internal controls and financial procedures.

Coordinate annual audits and serve as the primary liaison with auditors and financial consultants.

Assist with grant budgeting, expenditure tracking, and financial reporting requirements.

Maintain financial documentation and records in accordance with applicable standards and regulations.

Implement efficient systems for purchasing, expense management, and operational reporting.
Compliance & Risk Management

Ensure compliance with charter contracts, authorizer requirements, board policies, and applicable state and federal regulations.

Coordinate required reporting (e.g., PEIMS) related to HR, payroll, financial operations, and staffing.

Support preparation for monitoring visits, charter renewals, audits, and compliance reviews.

Maintain records and documentation necessary for regulatory and accreditation requirements.

Administer insurance programs, including employee benefits, workers' compensation, liability, and property coverage.

Develop and refine operational procedures to ensure accountability, transparency, and regulatory compliance.

Monitor changes in employment, payroll, and charter school regulations and implement necessary updates.
Leadership & Strategic Support

Serve as a member of the school's leadership team.

Partner with administrators to anticipate staffing, budgeting, and operational needs.

Present financial, operational, and workforce reports to the Superintendent and Board of Directors.

Assist in long-range planning, organizational development, and continuous improvement initiatives.

Develop recommendations that support strategic decision-making and organizational sustainability.

Foster a culture of service, integrity, accountability, and operational excellence.
Professional Expectations

Maintain and improve professional competence.

Participate in district staff development/meetings and serve on committees as needed.

Establish and maintain open lines of communication.

Attend staff meetings and serve on staff committees as needed.

Maintain a professional relationship with colleagues.

Maintain regular attendance.

Perform other job-related duties as assigned.
QUALIFICATIONS

Minimum of a Bachelor's degree from an accredited college or university; Master's degree preferred.

Minimum 2 years experience in applicable area.

Experience in a public school district or charter, education service center, institution of higher education, or other educational setting preferred.

Experience working with a wide range of populations: personnel, students, parents, and other stakeholders.

Experience managing public school payroll, employee benefits, compliance, and business operations preferred.

Experience with public school audits, budgeting, and financial reporting preferred.
OTHER POSITION REQUIREMENTS

Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard, smart board and other office/classroom technology.

Ability to lift/carry up to 25 pounds, including but not limited to: books, paper and office materials/supplies.

This position requires frequent standing, walking, sitting, bending, kneeling and/or the ability to be mobile.

This position may require prolonged or irregular hours.

Maintain emotional control under stress.

Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the state's department of motor vehicle and/or public transportation laws.

Ability to communicate effectively in English both written and oral forms with all levels of management, both internal and external to the district.
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES

Ability to handle highly confidential information with discretion.

Ability to build and sustain positive, collaborative relationships both internally and externally

Knowledge of statutory and regulatory requirements in area of responsibility

Ability to interpret laws, rules, and policies

Ability to plan and present information to a variety of audiences

Ability to facilitate various size groups using facilitative leadership skills

Skills in written and oral communication (English), planning, and organization

Knowledge of current trends, methods, research, and technology in area of responsibility

In-depth knowledge of assigned program and service area

Ability to collect, analyze and interpret data

Ability to demonstrate strategic and systems-level leadership

Ability to demonstrate data-driven decision-making

Knowledge in change management and organizational development
ACKNOWLEDGEMENT
I have carefully read and understand the contents of this position description. I understand the responsibilities, requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the employer has a similar right. The description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The Pro-Vision Academy maintains the right to assign or reassign responsibilities to this position at any time.