Job Type
Full-time
Description
Director of Facilities & Fleet Position Summary Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets.
This role owns the organization's maintenance system end-to-end-ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption.
Essential Duties & Responsibilities Facility & Fleet Performance
- Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital
- Ensure all work is prioritized, completed on time, and fully documented
- Build and enforce preventive maintenance schedules that reduce failures and extend asset life
- Maintain all building systems and vehicles to operating standards, including required testing and compliance
- Ensure vehicles are safe, reliable, and program-ready at all times
Multi-Site Operations
- Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations
- Conduct regular inspections and ensure consistent standards across locations
- Ensure environments are safe, functional, and program-ready
- Oversee custodial services, maintenance staff, and site-level coordination
Vendors & Projects
- Select and manage vendors, ensuring quality, cost control, and on-time delivery
- Approve and track invoices against scope and budget
- Lead execution of repairs, upgrades, and facility projects
- Support planning and delivery of capital projects
Capital Planning & Asset Management
- Maintain a complete asset and fleet inventory with lifecycle tracking
- Identify and track deferred maintenance with clear prioritization
- Develop and manage a multi-year capital plan
- Recommend investments based on risk, usage, and long-term value
Safety, Compliance & Risk
- Ensure compliance with all safety and regulatory requirements across facilities and fleet
- Lead inspections and ensure timely correction of issues
- Support insurance coverage and claims related to facilities and vehicles
- Maintain documentation and readiness for audits and reviews
Budgeting & Systems
- Build and manage facility and fleet operating and capital budgets
- Track spending, identify trends, and adjust plans as needed
- Maintain a reliable work order system with full visibility into status and completion
- Establish and enforce standard operating procedures
Leadership
- Lead and manage the Facilities Manager and facilities function
- Manage the Board Facilities Committee and co-manage the Board Safety Committee
- Set clear expectations and ensure accountability for execution
- Partner effectively with site leaders and senior leadership
Requirements
- Bachelor's degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
- 5-7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
- Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
- Strong communication, organization, leadership, and problem-solving skills required.
- Valid driver's license and ability to travel between sites required.
- Must currently reside, or be willing to relocate to our service area of Sonoma County.
What Success Looks Like • Facilities and fleet operate without disruption
• Preventive maintenance reduces reactive work
• Issues are resolved quickly and completely
• Deferred maintenance is tracked and declining
• Capital needs are planned, not reactive
Salary Description
100,000-$145,000
