Type of Appointment: Full-Time, At-Will

Job Classification: Administrator II

Anticipated Hiring Range: $100,000-$115,008 annually (Commensurate with skills and qualifications)

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Close Date: Open Until Filled

Priority Consideration Date: September 7, 2026

DUTIES AND RESPONSIBILITIES:

Program-Based Development Officer

• Serves as the lead Advancement professional for Athletics fundraising and develops, implements, and evaluates comprehensive fundraising strategies in support of Athletics and University priorities.
• Identifies, qualifies, cultivates, solicits, closes, and stewards individual, corporate, foundation, planned, and principal gift prospects, with primary emphasis on gifts of $25,000 and above.
• Manages an active portfolio of approximately 125 or more major gift prospects and is accountable for annual fundraising, visit, solicitation, proposal, and stewardship goals.
• Develops written prospect strategies, prepares donor proposals and briefings, documents activity in the University's donor database, and coordinates next steps with appropriate campus partners. Partners with the Director of Athletics, Athletics leadership, coaches, University Advancement leadership, the Philanthropic Foundation, and other campus stakeholders to identify funding priorities, develop compelling gift opportunities, and align donor interests with institutional priorities.
• Provides advancement-related guidance to Athletics partners regarding donor engagement, fundraising timelines, stewardship expectations, and coordinated prospect strategy.
• Represents University Advancement and Athletics at donor meetings, alumni activities, community events, Athletics events, and campus functions. Exercises independent judgment in managing confidential donor and institutional information, prioritizing complex donor engagement activities, and advancing strategies that support philanthropic outcomes.
• Recommends improvements to fundraising strategies, donor engagement practices, stewardship activities, and related advancement processes based on portfolio activity, donor feedback, campaign priorities, and fundraising outcomes.

University Advancement Leadership and Professional Responsibilities

• Participates as a member of the University Advancement team by contributing to divisional planning, goal setting, professional development, and cross-functional initiatives that support the University's philanthropic priorities. Uses the University's donor and prospect management systems to document contacts, update prospect strategies, track proposals, maintain accurate records, and support coordinated fundraising activity across University Advancement. Ensures fundraising activities are conducted in accordance with applicable University, CSU, Philanthropic Foundation, IRS, CASE, NCAA, CCAA, and campus policies, procedures, ethical standards, and reporting expectations. Maintains professional relationships with donors, alumni, volunteers, campus partners, Athletics personnel, and external constituents. Represents Cal Poly Pomona, University Advancement, and Athletics with professionalism, discretion, confidentiality, and sound judgment.
• Performs other related duties as assigned that are consistent with the purpose, scope, and classification of the position

QUALIFICATIONS:

• Bachelor's Degree - from an accredited college or university.
• Five (5) to seven (7) years of progressively responsible experience in major gift fundraising, advancement, development, or business development, with a demonstrated track record of identifying, qualifying, cultivating, soliciting, closing, and stewarding major gifts or comparable business opportunities.
• Experience managing an active portfolio or pipeline of prospects and successfully building long-term relationships that result in philanthropic investments, strategic partnerships, or new business opportunities is required.
• Demonstrated ability to manage an active portfolio or pipeline of prospects and to build long-term relationships that result in philanthropic investments, strategic partnerships, or comparable outcomes.
• Working knowledge of fundraising principles, donor engagement strategies, prospect management practices, stewardship practices, and related financial concepts.
• Ability to analyze and present fundraising information through reports, charts, graphs, presentations, proposals, briefings, impact reports, and other executive-level communications.
• Experience using donor or constituent relationship management systems to document activity, manage prospect strategy, maintain donor records, and support fundraising pipelines.
• Excellent written, verbal, presentation, and interpersonal communication skills, including the ability to prepare proposals, gift agreements, donor briefings, impact reports, and other donor-facing communications. Demonstrated integrity, professionalism, sound judgment, discretion, and ability to maintain confidentiality when handling sensitive donor, personnel, student, financial, and institutional information.
• Ability to establish and maintain productive working relationships with diverse internal and external constituents, including donors, alumni, volunteers, faculty, staff, coaches, senior leadership, community partners, and external organizations.
• Demonstrated commitment to supporting an inclusive and welcoming environment and the ability to work effectively with individuals from diverse cultural, ethnic, socioeconomic, and professional backgrounds.
• Knowledge of, or ability to learn and apply, University, CSU, Philanthropic Foundation, IRS, CASE, NCAA, CCAA, and campus policies, regulations, ethical standards, and best practices related to fundraising, gift administration, athletics fundraising, and donor stewardship.

PREFERRED QUALIFICATIONS:

• Demonstrated major gift fundraising experience in higher education, athletics, nonprofit, or similarly complex organizations.
• Experience collaborating with intercollegiate athletics leadership, coaches, donors, sponsors, volunteers, faculty, and staff to identify, develop, and secure philanthropic support for departmental and team priorities.
• Knowledge of NCAA and CCAA rules, regulations, and compliance requirements related to athletics fundraising and donor engagement. Experience planning, implementing, and evaluating fundraising or donor engagement events.
• Experience using Blackbaud Raiser's Edge, CRM Advance, Salesforce, or a similar donor/constituent relationship management system.
• Master's degree from an accredited institution.
• Professional fundraising certification, such as Certified Fund Raising Executive (CFRE), or other relevant professional credential.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy .

CSU Classification Salary Range

This position is part of the Management Personnel Plan (MPP) unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website . The CSU Salary Schedule is located on the CSU Salary Schedule website . Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver's license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .

Conflict of Interest

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy .

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. For more information, go to the Outside Employment Disclosure policy .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona's Annual Security Report and Cal Poly Pomona's Annual Fire Safety Report .

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected] . For more information, go to Employment Notices .